Alleviate Your Documentation Headaches with SAP Records Management System

  • by Peter Demtschenko, National Competency Center, SAP America
  • May 15, 2008
Gain an overview of SAP Records Management System (SAP RMS). Evaluate how SAP RMS can improve and streamline your supply chain documents and processes.
Key Concept
SAP Records Management System (SAP RMS) provides a central point of access to all documents needed and used within a business process. Instead of paper records, SAP RMS provides electronic records to end users and manages them in a comprehensive manner. SAP RMS uses a workflow to classify and represent all instances of a record in a single view. For example, you can quickly track and analyze every business decision, transaction, report, process, and sales order that relates to a record. SAP RMS can employ other SAP modules and non-SAP systems to display supporting documentation hierarchies and it is especially useful during audits.

Today’s companies struggle to meet evolving information management requirements due to disparate systems and further government regulations. The need to manage more than just documents is becoming increasingly prevalent across all industries. Information is developing in content and context, which compounds the demand for fast access to records, business decisions, and activity history. To ensure you present the entire business picture, a document management system must link records to related data and business processes.

A document management system should also be efficient. Users need to standardize and automate processes whenever possible, although this is a tough challenge when you are working with legacy systems and a variety of data formats.

You can solve these dilemmas, comply with audits, and improve your document management with SAP Records Management System (SAP RMS). You can use SAP RMS in R/3 4.6C if you also have SAP NetWeaver 7.0. As of R/3 4.7, SAP RMS is integrated into the SAP Net-Weaver Application Server. In this article, I’ll provide an introduction to SAP RMS; walk you through the landscape, features, and functions of SAP RMS; describe the life cycle of a typical SAP RMS implementation project; and examine how suppliers can benefit from SAP RMS.

Peter Demtschenko

Peter Demtschenko is currently a platinum practice principal with the SAP National Competency Center and the national lead for the PDM/LDM Practices in North America. Peter has supported sales efforts and worked with SAP Product Development as a consultant and partner on several successful PLM implementation projects. Peter received a master’s degree in Computer-Aided Manufacturing from the Rochester Institute of Technology (RIT) in 1994 and is an adjunct professor at RIT. Peter has been a speaker at SAP Sapphire, ASUG, CIMdata International, The Management Roundtable, SAP PLM 2007, The Agility Forum, National Unigraphics Users Group, and various other conferences.

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