Alleviate Your Documentation Headaches with SAP Records Management System
- by Peter Demtschenko, National Competency Center, SAP America
- May 15, 2008
Gain an overview of SAP Records Management System (SAP RMS). Evaluate how SAP RMS can improve and streamline your supply chain documents and processes.
SAP Records Management System (SAP RMS) provides a central point of access to all documents needed and used within a business process. Instead of paper records, SAP RMS provides electronic records to end users and manages them in a comprehensive manner. SAP RMS uses a workflow to classify and represent all instances of a record in a single view. For example, you can quickly track and analyze every business decision, transaction, report, process, and sales order that relates to a record. SAP RMS can employ other SAP modules and non-SAP systems to display supporting documentation hierarchies and it is especially useful during audits.
Today’s companies struggle to meet evolving information management requirements due to disparate systems
and further government regulations. The need to manage more than just documents is becoming increasingly prevalent
across all industries. Information is developing in content and context, which compounds the demand for fast access to
records, business decisions, and activity history. To ensure you present the entire business picture, a document
management system must link records to related data and business processes.
A document management system should also be efficient. Users need to standardize and automate processes whenever
possible, although this is a tough challenge when you are working with legacy systems and a variety of data formats.
You can solve these dilemmas, comply with audits, and improve your document management with SAP Records
Management System (SAP RMS). You can use SAP RMS in R/3 4.6C if you also have SAP NetWeaver 7.0. As of R/3 4.7, SAP RMS
is integrated into the SAP Net-Weaver Application Server. In this article, I’ll provide an introduction to SAP
RMS; walk you through the landscape, features, and functions of SAP RMS; describe the life cycle of a typical SAP RMS
implementation project; and examine how suppliers can benefit from SAP RMS.
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