The BEx User Exit: 22 Functions to Automate and Enhance Your BW Reports in Excel

  • by Joerg Boeke, Independent BW Senior Consultant and Solution Architect
  • March 1, 2004
The BEx user exit allows you to perform many valuable tasks and functions in Excel, which can be a great platform for displaying your SAP data when used to its full potential. The author provides 22 ways that the BEx user exit can optimize your Excel reports, with downloadable documents available to help you further.


Did you know that every time you run an SAP BW report in Microsoft Excel that you are accessing an almost unknown SAP user exit? The BEx user exit has many functions associated with it that allow you to enhance or automate your reports. For example, did you ever think about having users see the actual data in their reports whenever they open a BW report without prior refresh of that particular query? Perhaps you have wanted to modify data in your reports in an automated way — for example, highlighting sections or using text-wrap functions for the first result row.

The BEx user exit provides you with obscure functions to accomplish these tasks and more. In fact, I have identified 22 functions that are not well known but quite useful. These functions, listed in Table 1, are part of the BEx API. They are not BW function modules, and are not accessible via transaction SE37. The functions discussed here are available only from the SAP BW GUI front-end installation and will only work in combination with Excel. You can download a complete overview and examples for using them from the download at the end of this article. I will show you how you might use these functions by walking you through one example. They work equally well with BW 2.x or BW 3.x.

Joerg Boeke

Joerg Boeke is an SAP NetWeaver BW solution architect and senior consultant working with BIAnalyst GmbH & Co.KG, with 19 years experience in SAP NetWeaver BW, having worked on it since SAP BW 1.2A. He offers significant expertise in the SAP NetWeaver BW reporting area, including design, data integration, data visualization, performance optimization, and the cleanup of existing SAP NetWeaver BW systems. He is the author of SAP BW 7.x Reporting - Visualize your data.

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