Achieve Cross-Fiscal Year Reporting with the Rollup Ledger in the SAP General Ledger

  • by Karthik Tharkabhushanam, SAP Consultant, Infosys Technologies
  • December 29, 2009
Overcome challenges presented with the SAP General Ledger for simultaneous reporting by using the rollup ledger.
Key Concept
Rollup ledgers provide alternate means of reporting by collecting and evaluating data from various SAP components. By selective procurement of data, these user-defined ledgers provide flexibility to structure reports on specific dimensions in a way that meets your business needs. A rollup ledger is the summarization of information from one or more ledgers (source ledgers) into a single ledger. The use of a rollup ledger has no effect on the functions of other SAP applications.

It is common to report financial statements in comparison with prior year data. Balance sheets and profit and loss statements are analyzed by several external stakeholders in comparison with the past year’s data to assess growth and performance. Apart from being a legal reporting requirement, comparative analysis helps investors make an informed decision. Cross-fiscal year reporting therefore is an indispensable business requirement.

If you are performing or have performed an SAP General Ledger migration, once it is active in the standard system, simultaneous reporting in two ledgers for different totals tables is not possible. One way to solve this is to set up a rollup ledger and roll data of prior years from the classic General Ledger into this ledger. You can use transaction F.01 with the rollup ledger to make comparative reporting with prior years possible. I’ll show you the detailed customizing settings you need to make for the rollup ledger, and explain a simple example to demonstrate how to achieve cross-fiscal year reporting.

For more on the SAP General Ledger migration scenarios, see Gary Fullmer’s articles “What You Need to Know to Migrate to the SAP General Ledger,” which was posted to the Financials Expert knowledgebase in October 2008, and “Best Practices Migrating to the New General Ledger: A Three-Phase Approach,” which was posted in February 2006. For even more information, search SAP General Ledger Migration on the Financials Expert knowledgebase home page.

Karthik Tharkabhushanam

Karthik Tharkabhushanam is an SAP consultant at Infosys Technologies Limited with more than 11 years of consulting experience. As a certified SAP Financials consultant, he specializes in SAP implementations for the manufacturing industry domain. He has a bachelor’s degree in accounting and is a chartered accountant.

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