Archive Search Strategy: The Default Setting Every FI End User Has Active... but May Not Understand

  • by Martin Fischer, Developer, SAP AG
  • April 15, 2003
Working with SAP FI, you probably have become very familiar with the transaction code FB00, which allows you to set up a variety of user-specific FI default settings, such as the line-layout display variant. However, you might be less familiar with its document-archive settings. This article describes the six options for searching the archives, and along the way gives a short introduction to data archiving, its consequences, and its benefits.

You probably have become very familiar with the transaction code FB00, which allows users to set up a variety of FI default settings, such as the line-layout display variant. However, you might be less familiar with a couple of its document-archive settings, particularly the Search strategy settings in the Display from Document Archive section. As shown in Figure 1, every user is offered six methods for accessing data from FI documents in the archive. By educating your users about these settings, you can help make their searches of archived data go more smoothly and perhaps save yourself from troubleshooting a problem search.

I’ve found that data archiving and its consequences are not generally familiar to users, although FI documents are among the most frequently archived objects in R/3. This article will give an overview of data archiving you can use to explain it to them. I’ll also show how those six options in the Display from Document Archive setting fit in, and what they actually accomplish.

Martin Fischer

Dr. Martin Fischer is a developer with focus on data archiving at SAP AG, Germany. He has about seven years of experience in developing and consulting in FI. Besides data archiving in FI, he is also responsible for the Archiving Information System and the Document Relationship Browser. He is the co-author of the book Archiving Your SAP Data.

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