Ask the SAP Financials Expert: How Do I Retrieve and Display Archived CO-PA Line Items?

  • by Mitresh Kundalia, Director — SAP Practice, Quality Systems & Software
  • June 15, 2005
Standard SAP archiving methods do not allow you to retrieve specific Profitability Analysis (CO-PA) line items. However, you can gain access to them via two methods: using the SAP Archiving Information System or ABAP code. Each has limitations you should know about.
Key Concept


Archiving is important but often neglected, so it is encouraging that your company is devoting attention to it. Archiving is particularly important for CO-PA, which is a downstream application. CO-PA collects data from many upstream applications, including Sales and Distribution (SD), Production Planning and Control (PP), Financial Accounting (FI), and Controlling (CO). The accumulation of data from these other modules, in addition to the data generated by CO-PA itself, makes CO-PA notorious for becoming problematically large very quickly.

The basic idea behind archiving is to store data deleted from the online application database in alternative places. The less useful mass of data is not lost, but remains available for retrieval, if necessary.

Mitresh Kundalia

Mitresh Kundalia heads the SAP practice at Quality Systems & Software (, a consulting firm specializing in SAP S/4HANA, SAP General Ledger, and complex System Landscape Optimization (SLO)-type reorganizations. Mitresh is widely acknowledged as a leading SAP expert, with multiple publications and an SAP-PRESS book to his credit. He has published more than 50 peer-reviewed articles and white papers, and he has given presentations at various SAP conferences and events. Mitresh is the chief solutions architect of General Ledger Migration Optimizer (GLMO), a leading product to accelerate and jump-start the SAP S/4HANA and SAP General Ledger initiatives; SAP Data Reorganization Optimizer (SDRO), an SLO-type product for managing complex system landscape reorganizations; and Group Currency Activation and Conversion (GCAC), a product suite to manage introduction of parallel currencies and conversion of data in a live SAP system.

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