Ask the SAP Financials Expert: How Do I Retrieve and Display Archived CO-PA Line Items?

  • by Mitresh Kundalia, Director — SAP Practice, Quality Systems & Software
  • June 15, 2005
Standard SAP archiving methods do not allow you to retrieve specific Profitability Analysis (CO-PA) line items. However, you can gain access to them via two methods: using the SAP Archiving Information System or ABAP code. Each has limitations you should know about.
Key Concept


Archiving is important but often neglected, so it is encouraging that your company is devoting attention to it. Archiving is particularly important for CO-PA, which is a downstream application. CO-PA collects data from many upstream applications, including Sales and Distribution (SD), Production Planning and Control (PP), Financial Accounting (FI), and Controlling (CO). The accumulation of data from these other modules, in addition to the data generated by CO-PA itself, makes CO-PA notorious for becoming problematically large very quickly.

The basic idea behind archiving is to store data deleted from the online application database in alternative places. The less useful mass of data is not lost, but remains available for retrieval, if necessary.

Mitresh Kundalia

Mitresh Kundalia heads the SAP practice at Quality Systems & Software ( QS&S is a leading business and technology consulting firm that specializes in delivering superior IT solutions using SAP products. Mitresh is widely acknowledged as a leading SAP expert and has worked on various SAP assignments, including strategic planning, fresh implementations, upgrades, and post-go-live support projects. With an MBA degree in finance, Mitresh manages SAP projects with a special focus on customer-focused solutions, management reporting, profitability analysis, SAP General Ledger, and business intelligence. He is a regular contributor at SAP events and publications and technical advisor to leading journals.

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