Capture Expense Receipts with SAP Travel OnDemand

  • by Birgit Starmanns, Senior Director, Solution Marketing, EPM and Finance Solutions, SAP
  • August 3, 2012
Learn how you can capture travel expense receipts on your mobile device and through the Web to build your expense reports with SAP Travel OnDemand. This solution increases the accuracy and speed of completing travel expense reports. Find out how you can configure the expense types and spend limits to enforce your company’s travel policies.
Key Concept
SAP Travel OnDemand is the new software-as-a-service (SaaS) solution that was designed from the ground up for the business traveler. The solution delivers both mobile apps and a Web-based user interface to allow travelers to conveniently manage their business trips, capture travel receipts, and submit expense reports for reimbursement

SAP Travel OnDemand is a newly released, cloud-based solution that was designed for business travelers and the way they travel today. It enables companies to control their corporate travel costs, ensure compliance with travel policies, and increase the efficiency of processing expense reports. The solution encompasses all aspects of travel, including planning and obtaining approval for trips; booking trips and managing itineraries; capturing expense receipts and submitting expense reports for reimbursement; and analyzing travel spend.

Here I focus on the different ways in which a travel receipt can be captured, including:

  • Capturing a receipt from a mobile device with a dedicated app
  • Using the camera and email on a mobile device to send a receipt to the SAP Travel OnDemand system
  • Using the expense report app on the iPad to add line items to an expense report
  • Using the browser to access the SAP Travel OnDemand solution to add expenses

Capturing a Receipt on a Mobile Device

Capturing a receipt on a mobile device has several benefits. Business travelers do not need to worry about losing a receipt, and they can document expenses more accurately because each expense can be recorded as it is incurred. For example, if you are taking customers out for a dinner, you can include the names of the attendees in real time as part of capturing the receipt information.

From a company perspective, when business travelers are able to submit their expenses more quickly, it enables better cash management with reduced accruals for liabilities for the finance organization. In addition, streamlining the process of capturing travel expense receipts and submitting expense reports also reduces the copying, scanning, and physical mailing of expenses, thereby lowering the cost of processing expenses. Finally, SAP Travel OnDemand reduces the time and cost of approvals through automation.

Birgit Starmanns

Birgit Starmanns is a senior director in solution marketing at SAP for EPM (Enterprise Performance Management) and Finance solutions. Birgit has more than 20 years of experience across solution marketing, solution management, strategic customer communities, and consulting. Her functional experience is in finance, including core SAP ERP and enterprise performance management, as well as customer relationship management, which has allowed her to focus on the integration of cross-functional business processes. Prior to joining SAP, she was a principal in management consulting organizations, redesigning business processes and implementing SAP R/3 and R/2 for numerous Fortune 500 and SME companies, with a focus on management accounting. Birgit holds a BA and an MBA from the College of William and Mary.

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