Create Online Vendor Payments Using Payment Requests

  • by Kees van Westerop, Senior SAP Consultant, Kwest Consulting
  • March 12, 2010
In the standard payment transaction F110, outgoing payments are all based on financial documents. By using online payments, you can create payments without any underlying financial document. Instead of a financial document, the basis for the online payment is a payment request. You create the payment requests with transaction FIBLAPOP and the outgoing payment with transaction F111.
Key Concept
Transaction FIBLAPOP allows you to make payments without relying on a financial document. It deals with online payments that are based on payment requests.

A customer once asked me how to make a partial payment on a blocked vendor invoice in the SAP system. My answer was that the payment should be sent to the bank using an electronic bank file. The reason behind this was a purchase invoice that contained hundreds of line items but was blocked because of a dispute over a single item. To maintain the good relationship with its vendor, my customer wanted to pay the complete invoice — except the amount for the disputed item. At that time, I wasn’t aware of any good solution for this in the SAP system. However, after a search, I found transaction FIBLAPOP.

This transaction can make payments to vendors without requiring an underlying financial document. The SAP term for this kind of payment is online payment. After seeing this transaction, my customer became so enthusiastic that he decided to use this transaction for vendor down payments because the process is much simpler than the down payment process.

Depending on your settings in the IMG, you follow different procedures to complete the payment process. However, all these procedures have one thing in common: they aren’t based on financial documents. Instead, they are based on online payments that are based on payment requests. The procedures reflect your requirements regarding authorization and segregation of duties, but the procedure you use also depends on the need to combine several payments in one payment file. The SAP system allows four procedures. I’ll explain the simplest and the most elaborate of these in more detail. The other two procedures are only discussed briefly because they resemble the most elaborate one except that some activities are combined.

Kees van Westerop

Kees van Westerop has been working as an SAP consultant for more than 25 years. He has an MBA degree in mathematics and a degree in finance. Kees has been concentrating on the financial modules, especially in general ledger accounting, cost center accounting, and consolidation. He also has a great deal of experience with rollouts of kernel systems and integrating finance and logistics.

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