How to Configure an Exchange Rate Worklist for a Specific Currency

  • by Chirag Chokshi, Solution Architect, SAP Financials
  • August 27, 2014
Walk through the necessary steps to define a worklist and assign it to an exchange rate for a specified currency. This process helps restrict access to only exchange rates of the specific currencies for which users are responsible.
Learning Objectives

By reading this article, you will learn how to:

  • Configure required settings to create a worklist and assign respective users to a relevant worklist
  • Update an exchange rate using exchange rate worklist functionality
Key Concept
A worklist of exchange rates helps to restrict the user access to the exchange rates of specific currencies for which he or she is responsible.  A worklist is useful when there is a need to update an exchange rate manually by the user for specific sets of currencies.

Many companies use third-party services and interfaces to obtain exchange rates for various currencies and upload them through batch jobs that obviate the need for any user to maintain an exchange rate manually. However, sometimes an organization might need to maintain exchange rates manually for some specific currencies to meet a local requirement for a specific geography.

SAP transaction code OB08 (currency exchange rate) is used to update exchange rates. However, providing access to the currency exchange rate transaction for maintaining an exchange rate for specific currencies poses a security risk in that it could also provide access for updating exchange rates of other currencies.

To mitigate this risk, SAP provides worklist functionality to maintain exchange rates only for specific currencies. I explain the configuration steps and the transaction to maintain exchange rates using a worklist.

At first, I explain configuration steps to create a worklist for specific currencies. To define a worklist for an exchange rate, follow IMG menu path > SAP NetWeaver > Currencies > Define Worklist for Exchange Rate Entry. Click the execute icon beside Worklist for Exchange Rate Entry. This action opens the screen shown in Figure 1. In my example, I have configured two worklists: ZWL1 and ZWL2 (Figure 1).

Chirag Chokshi

Chirag Chokshi is a solution architect for SAP Financials. He has worked on SAP Financials since 2001 and specializes in implementing the Financial Accounting (FI) and Controlling (CO) modules along with their integrated areas for companies in industries such as consumer products, the chemical process industry, pharmaceuticals, the public sector, industrial machinery, and component manufacturing. He has worked on various complex projects, including global rollouts, greenfield implementations, and SAP system upgrades. In addition, he has developed various preconfigured solutions with a focus on SAP Financials. 


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