How to Ensure Consistency and Accuracy in Project Reporting

  • by Nathan Genez, Consultant, Serio Consulting
  • October 14, 2010
Management
Discover a transaction in project system (PS) that enhances your reporting by ensuring consistent data despite changes that occur in the projects in your SAP system.
Key Concept
Project reporting in project system (PS) is a bit more complex than traditional SAP ERP reporting due to the higher complexity and greater differentiation that occurs in PS master data. A project can cover a greater set of scenarios, time frames, and business events than any other master data object in FI or managerial accounting (CO). Some of this is because a project is intended to be a temporary object that covers multiple phases. A typical project can cover phases including initial concept, planning, approval, project execution, and project closure.

Reporting is an area of constant concern among companies running SAP systems, regardless of tool or reporting need. The project system (PS) module provides more complex reports than traditional SAP ERP reports, and PS master data is more complex due to varying types: project definition, work breakdown structure (WBS) element, network activity, and network activity element. Projects track a wide range of cost types such as actual, plan, budget, commitment, and forecast values, as well as different types of objects such as dates, capacities, costs, revenues, and payments.

In addition to being a cost object on par with other managerial accounting (CO) objects, PS is far more integrated with the logistical modules. Various materials management (MM) and sales and distribution (SD) documents can be assigned to the project and PS is integrated with logistics processes such as materials requirement planning (MRP), assembly processing, variant configuration, and resource-related billing. If you add all these elements together and realize that an information need can occur at any point in the project life cycle, it becomes obvious how potentially complex project reporting can be.

Despite these complexities, reporting in PS can produce tremendous value. I’ll show you a transaction that delivers a program that allows you to rebuild the database with reliable data even in the cases of configuration changes or updates to projects. But first, let’s look into the PS information system in more detail.

Nathan Genez

Nathan Genez is an SAP FI/CO- and SAP BW-certified consultant who has worked with SAP ERP since 1996, with an emphasis on the capital accounting modules: PS, IM, and FI-AA. A former platinum consultant with SAP America, Inc., he has worked with SAP BW since release 1.2B. He is currently a managing partner at Serio Consulting in Houston, Texas.

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