Manager Self-Service's Monitors Send Budget Alerts to Managers

  • by Markus Kuppe, SAP AG
  • July 15, 2003
As part of a series on Manager Self-Service (MSS), the author takes a closer look at the various monitors that alert managers before budgets are overrun. The alerts are based on rules the finance department or managers define.

In this article, which is part of a series on Manager Self-Service (MSS), I will take a closer look at the various monitors that alert managers before budgets are overrun. MSS, as reported in the March issue of FI/CO Expert, is a standard Business Package that comes with your SAP Enterprise Portal.1

Imagine this situation: In May your company decides to cut spending for travel. The order for all business units is to spend no more than 80 percent of the budget originally planned for the year. Hence, the business unit analyst—let’s call him Charlie—sends an email to all line managers in his unit asking them to closely monitor travel costs and not to overrun the new limit on their cost centers.

At every month-end, line managers receive their cost center report, check whether they are running out of travel budget, and try to forecast for the rest of the year. They attempt to remember last month’s forecast whenever they are asked to approve or reject a travel request. Quite a few managers keep forgetting to stick to the new rule—as staying within moving budgets is not their main focus.

With MSS, managers receive more assistance in putting company strategies into practice. An application called the cost center monitor visually alerts them to cost overruns, based on rules the finance department or managers define themselves.

Markus Kuppe

Markus Kuppe joined SAP AG in 1997 and has since headed various development projects for cost management applications and enterprise portals. He is now Director of Product Management for the mySAP Financials Portal Solutions, creating new collaborative financial applications with and for customers. Markus holds a graduate degree in mathematics from the University of Darmstadt, Germany.

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