Simplify Your Accounts Payable Design: Eliminate the SAP Online Check Register!

  • by Boris de Vries, SAP Platinum Consultant, SAP America, Inc.
  • May 15, 2002
Disabling the A/P Online Check Register is possible and it has some real advantages. Doing so returns tasks such as cashing, voiding, and research to standard transactions in the G/L. As a result, you can achieve benefits such as simplification of reconciling to the bank's records and making it easier to fix check-printing errors.

The shift over the past few years at R/3 sites has been from adding more and more functionality to making what’s already active simpler. A good example can be found in the Accounts Payable (A/P) department, where some companies have done away with the dedicated check register (table PAYR). Instead, they return tasks such as cashing, voiding, and research to standard transactions in the G/L such as G/L Account Clearing and Display a G/L Account’s Line Items.

This approach to A/P check printing and management has been around since the days of R/2 and is considered to be within the context of "standard" SAP. However, its use is much more common in Europe than it is in North America. I believe this is due to a lack of a clear explanation regarding its setup and use.

I will describe the three main customization steps involved in eliminating the Check Register. I have made no judgments on the benefits it may or may not offer to your R/3 site, but I’ve listed a few of the pros and cons of doing so in Figure 1; you must decide what benefits, if any, the No Check Register option offers to your A/P department.

Boris de Vries

Boris de Vries is an SAP Platinum Consultant specializing on the Finance and Controlling components within R/3. He has been with SAP since November 1990 and transferred from SAP AG in Germany to SAP America, Inc. in September, 1996. He has gained extensive implementation experience while working on numerous SAP projects across different industries varying in size from multi-national enterprises to a 200-employee family-owned business. He works out of the SAP office in Parsippany, N.J.

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