Use ECC 6 for Hidden Options for Travel and Expense in ESS

  • by Gaurav Agarwal, Principal Consultant, SAP S/4HANA Finance, Infosys Limited
  • May 12, 2014
Learn how to make some improvements in the SAP Travel Management application in the Web Dynpro-based Employee Self Service (ESS) portal. You can enhance the settings and make them more personalized.
Learning Objectives

Reading this article, you will learn how to:

  • Restrict the number of trips to display in the ESS portal to improve performance
  • Add credit card transaction details in the display for assistants, such as clerks or personal assistants who manage the task of creating a trip report for high-profile employees.
  • Centrally enable the selection criteria to search employees for adding to My Employees list
  • Delete personalization done by users in SAP Travel Management portal screens
Key Concept

POWL_QUERY and SM30 are transaction codes that are used to customize settings (explained in this article) in the SAP Employee Self Service (ESS) portal.

Travel management is a key business process in which employees can submit and claim their expenses incurred for a business purpose. In today’s world, the Employee Self Service (ESS) portal for SAP Travel Management has enhanced the user’s experience in this process. However, I cover some ways that you can improve the performance of the ESS portal for faster handling of employees’ trips by assistants. I explain how assistants can see credit card transactions for employees for whom they enter a trip report without any intervention from these employees. I also describe the various hidden customization tools that can make your portal more convenient and fast for end users. I have divided this article into four main tips.

I explain only the extra settings to improve the ESS portal. Readers should have the prerequisite knowledge of basic settings for travel management via the ESS portal. This article is based on the Web Dynpro-based portal having SAP ERP Central Component (ECC) 6.0 in the back end.

Restrict the Number of Trips to Display in Portal to Improve Performance

By default, the SAP system shows the trips for the last 12 months in the portal. However, an organization might need to change this default setting to include fewer months or more months. You might change the setting to fewer months if your organization has a large number of trips per employee and more months if your organization may need more time to process the trips (e.g., if the company CEO submits a trip expense report once every two years, then he or she would not be able to see the trip in the portal after submission. The SAP system, by default, shows the trips with a start date within the last 12 months).

To change this setting, execute transaction code POWL_QUERY and double-click the POWL query for which you want to change the setting. In this example I change FITV_POWL_TRIPS as shown in Figure 1.


Gaurav Agarwal

Gaurav Aggarwal is SAP S/4HANA lead consultant at Infosys Limited. He has more than 14 years of experience, including 11 years in SAP Finance. He has expertise in both SAP FI and Controlling (CO) with integration to other modules in manufacturing and process industries. He is a chartered accountant and SAP Certified Financial Consultant. He holds a bachelor’s degree in commerce and is a techno-functional expert with thorough knowledge of the necessary ABAP for functional experts. He is a veteran in G/L, AR, AP, banking, FA, Travel Management, and closing cockpit and has handled greenfield implementation, upgrades and conversions, rollouts, and support projects.

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