Use Reconciliation Account Determination with a Special G/L Indicator for More Flexible Invoicing
- by Rohana Gunawardena, SAP Practice Director, Quality Systems & Software
- July 15, 2004
The author demonstrates how to optimize reconciliation account determination. He introduces the fundamentals of reconciliation account determination, special G/L indicator configuration, and manual adjustments. With examples, he shows how to use reconciliation account determination with a special G/L indicator in the FI-A/R module.
Using reconciliation account determination, you can post customer invoices to a reconciliation account other than the one defined in the customer master record. This allows segregation of outstanding customer balances in the balance sheet.
For example, say a company sells training credits as part of its system sales. The training credit needs to be recorded as a customer liability, which the customer consumes as it sends its employees on training. Using reconciliation account determination, the training credit line of the sales order is posted to a separate balance sheet account, allowing proper identification of this liability for external reporting.
Currently, many R/3 sites use separate G/L reconciliation accounts for different customer types (e.g., external customers vs. inter-company customers), but this separation is limited to the customer level and cannot go lower to the sales document or business areas. With reconciliation account determination for invoicing, you can make the debits and credits go to separate accounts.
The configuration behind reconciliation account determination is virtually the same as for revenue account determination, which is a more well-known and widely used functionality. I will demonstrate how you can use reconciliation account determination in the FI-A/R module in conjunction with a special G/L indicator, which is an even less well-known trick. The special G/L indicator manually adjusts the balances posted in the alternate reconciliation account. I've assumed that the reader has experience with revenue account determination or pricing (Figure 1).
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