Use Subsequent Activation of Open Item Management for Better Control Over Your SAP General Ledger Account

  • by Nasir Rashid, FICO Team Lead at Binzagr Co.
  • September 12, 2011
Sometimes business users need to convert a non-open item managed account into an open item managed account and convert the existing line items of the account into open items. This step is sometimes required by businesses to have better control over their SAP General Ledger accounts. It helps in controlling and clearing the transactions. SAP delivers standard programs to perform this activity. These programs allow you to convert the existing line items into open items and manage that account on open items. Learn how to perform this conversion process in SAP ERP Central Component (SAP ECC) 6.0 and how your organization can benefit from it.
Key Concept
A new program in SAP ERP Central Component (SAP ECC) 6.0, FAGL_SWITCH_TO_OPEN_ITEM, enables you to convert non-open item managed accounts to open item managed accounts. Setting up an account as an open item managed account is a very important step when creating an SAP General Ledger master data account with transaction code FS00. It affects your ability to clear the transactions posted in this account during the daily course of business transactions. Clearing is done to match and offset the entries and identifies the open items so that appropriate business action can be taken to monitor and clear them. Normally, this process is required for inter-company control accounts or invoices control accounts to monitor duties, freight, and so on by date or by consignment.

SAP ERP Central Component (SAP ECC) 6.0 contains a completely new program called FAGL_SWITCH_TO_OPEN_ITEM. The former program, RFSEPA01, is no longer available in the SAP General Ledger environment. The ultimate objective or function of both programs is the same — to convert the SAP General Ledger items into open items and make the master data change. I explain the basic process of running this new program, which is available in software effective from SAP ECC 6.0 (enhancement pack 3).

Note
Although the FAGL_SWITCH_TO_OPEN_ITEM program is not available in earlier versions of SAP ECC 6.0, it is available from enhancement pack 3 business function FIN_GL_Cl_1. If your system is not upgraded to enhancement package 3, you first should upgrade it to version 3 or later. Transaction code FAGL_ACTIVATE_OP or program FAGL_SWITCH_TO_OPEN_ITEM is available from enhancement package 3 with software component EA-APPL (SAPK-60504INEAAPPL).

Using transaction SFW5 you can verify whether business function FIN_GL_Cl_1 is active or not. If it is not, have it activated (Figure 1) by the Basis team. The purpose of showing this is only to see whether this business function is active in your system; if it is already active, you can proceed without involving your Basis team.

Nasir Rashid

Nasir Rashid has 10 years of experience in SAP and has worked on different SAP projects as a FI/CO consultant. He is currently working as FICO team lead at Binzagr Co. in Jeddah, Saudi Arabia.

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