cProjects and PS Projects — New Options for Project Accounting in mySAP ERP 2005

  • by Janet Salmon, Product Manager, SAP AG
  • June 15, 2006
Learn how you can use new options in cProjects 4.0 to take your project management to the type and level of detail you need.
Key Concept

While Collaboration Projects (cProjects) 3.0 was the first version to provide accounting integration, cProjects 4.0 offers more ways to track and manage your project costs. You can use the Project System module, to meet management requirements, or the Controlling module, to break the costs down by facets of the project such as phase or role.

mySAP ERP 2005 offers new options for cost accounting on cProjects. Starting with cProjects 4.0, you can perform multilevel controlling for your cProjects. You can assign the project costs either to work breakdown structure (WBS) elements in the Project System (PS) module or to multiple internal orders to track project costs in more detail in Controlling (CO).

The multilevel controlling option provides greater transparency in CO by breaking out the project costs by the phases, tasks, or roles in the project, allowing controlling for each of these elements, rather than only for the project as a whole. Alternatively, you can assign the project costs to several orders or WBS elements created manually to meet the management accounting requirements.

A number of different methods exist for each of the two options, depending on whether you wish to create the work breakdown structure or orders manually or have the system create these items for you based on the elements in the cProject. I’ll walk you through two of the new options. First I’ll show you how to configure the system to generate a WBS structure automatically to represent the phases of the project in CO. Then I’ll explain how to assign the project elements to existing WBS elements manually. Table 1 provides a summary of all the options available in the new release. The first option listed also applies to 3.0 and 3.1 and was covered in my previous article.

Janet Salmon

Janet Salmon joined SAP in 1992. After six months of training on R/2, she began work as a translator, becoming a technical writer for the Product Costing area in 1993. As English speakers with a grasp of German costing methodologies were rare in the early 1990s, she began to hold classes and became a product manager for the Product Costing area in 1996, helping numerous international organizations set up Product Costing. More recently, she has worked on CO content for SAP NetWeaver Business Warehouse, Financial Analytics, and role-based portals. She is currently chief product owner for management accounting. She lives in Speyer, Germany, with her husband and two children.

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