Activate an SAP Business Function to Use Clearing Specific to Ledger Groups

  • by Chirag Chokshi, Associate Director, SAP Financials, SITA Corp.
  • March 28, 2013
To use Clearing Specific to Ledger Groups, you need to activate the business function FIN_GL_CI_1. Activating FIN_GL_Cl_1 makes a new indicator available in the GL account master data. The new indicator is called Clearing Specific to Ledger Groups.

To use Clearing Specific to Ledger Groups, you need to activate the business function FIN_GL_CI_1. Activating FIN_GL_Cl_1 makes a new indicator available in the GL account master data. The new indicator is called Clearing Specific to Ledger Groups.

In my example shown in Figure 1, I select the option Clearing Specific to Ledger Groups for GL account 114001 by marking the check box. Use transaction FS00 or follow menu path Accounting > Financial Accounting > General Ledger > Master Records > GL accounts > Individual Processing > Centrally for display or change GL account master data.


Figure 1
Clearing Specific to Ledger Groups option activated for GL account 114001

To use ledger group-specific clearing for any GL account, you need to select this option while setting up GL account master data. By setting up this indicator, you can manage the GL account on an open item basis as well as post ledger group-specific entries to the GL account. However, you cannot select this option for the following types of GL accounts:

  • GR/IR accounts
  • GL accounts for cash discount
  • Reconciliation accounts
  • Tax relevant GL accounts
  • P&L accounts
  • Any GL account that is set up for automatic posting through account determination

It is also important to note that when you set up the option Clearing Specific to Ledger Groups, you cannot select the options Open Item Management and Line item display for that GL account. The underlying reason behind this is that selecting Clearing Specific to Ledger Groups activates both the functions for that GL account for each ledger individually. If you are planning to use the clearing function, but do not want to make it specific to the ledger group, you need to select the Open Item Management option for this GL account. To get the line-item display report for the GL account, select the Line item display option. Remember, you need to select the option of Clearing Specific to Ledger Groups to use the clearing function as well as to post line items to a specific ledger.

For more information on Clearing Specific to Ledger groups, see my full article.

 

Chirag Chokshi

Chirag Chokshi is associate director of SAP Financials at SITA Corp. He has worked on SAP Financials since 2001 and specializes in implementing the Financial Accounting and Controlling modules along with their integrated areas for companies in industries such as consumer products, the chemical process industry, pharmaceuticals, the public sector, and industrial machinery and component manufacturing. He has worked on various complex projects, including global rollouts, greenfield implementations, and SAP system upgrades. In addition, he has developed various pre-configured solutions with a focus on SAP Financials. 


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You may contact the author at chirag.chokshi@sitacorp.com.

 

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Comments

7/1/2013 3:30:42 PM
Ram Sharma

Hello Chirag, Can you please elaborate on what is/are the primary/secondary purpose(s) of activating this functionality. what would be some of the good business cases? Some examples might help clarify the context
Thanks
Ram

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