Accurately Manage Changes in Your HR to FI Posting Configuration
- by Clay Molinari, SAP HR Consultant, C&C Savant, Inc.
- May 15, 2006
The configuration that maps wage types in HR to General Ledger account numbers in Financials (FI) contains some steps that represent changes over time, while other steps are not date delimited. Retroactive accounting in payroll can lead to inaccurate posting documents if you do not take special care when making changes in the HR to FI posting configuration.
Think of financial transactions that travel from HR to Financials (FI) as a modern trip by airplane. The wage types represent the many departing cities and the General Ledger (G/L) accounts represent the arrival cities. Symbolic accounts act as the hub airports. Amounts from several different wage types can arrive in a single symbolic account. The amounts can then go out to several different G/L accounts based on an employee subgroup grouping (ESG). The ESG represents an itinerary for each passenger indicating the specific destination.
The configuration steps used to enable payroll posting to Financials (FI) can be a bit confusing. The related help screens do a good job of explaining how to set up the process for an initial implementation, but they do not provide guidance for implementing changes to an already live FI posting process. I will examine the relationship between existing configuration, existing posting documents, revised configuration, and future posting documents. I’ll illustrate several typical FI posting changes and reveal the interaction between wage types, employee subgroup groupings, and symbolic accounts. I’ll also clarify the implications for existing and future posting documents.
Symbolic accounts are a way to bring together financial amounts from different sources that are all bound for the same General Ledger (G/L) account or accounts. Posting documents transfer liabilities and expenses from HR to FI. Symbolic accounts map wage types on the HR side to G/L account numbers on the FI side. For a detailed explanation of the money flow from HR to FI, see the sidebar, “How Symbolic Accounts Work.”
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