Accurately Update Holiday Calendars and Work Schedules

  • by Raghavendran Parthasarathy, Principal Consultant, Hexaware Technologies
  • January 15, 2008
Using this step-by-step approach, you can avoid problems when you move, delete, or add holidays in your calendar.
Key Concept

The holiday calendar is the base calendar in the Time Management module for time and payroll calculations. Changes in an existing holiday calendar affect several infotypes. Unless you regenerate the work schedules after the changes, the system does not reflect the changed holidays in infotypes 0007 (planned working time), 2002 (attendances), 2001 (absences), 2050 (annual calendar), 2051 (monthly calendar), or 2052 (weekly calendar). Also, it does not calculate absence quotas correctly in infotype 2006 (absence quotas).

Holiday calendar changes are quite common in many countries. By implementing those changes with my time-tested methods, you can avoid many of the issues that the changes raise, such as incorrect calculations in absence quotas and inconsistent annual or monthly calendars. You can use this method starting with Release 4.0B through SAP ERP 6.0. The configuration I’m describing takes place in the Time Management module.

Business Scenario

In my example, a company wants to move the floating Diwali “festival of lights” holiday from November to October. The change affects infotypes 0007, 2001, 2002, 2006, 2050, 2051 and 2052. If you use the following steps, the system reflects the changes in all those required infotypes:

Raghavendran Parthasarathy

Raghavendran Parthasarathy works for Hexaware Technologies as a Principal Consultant,where he manages SAP solution design for customers across the globe. He has worked in SAP ERP HCM for over 14 years in various capacities, including payroll projects in the Middle East, Europe, and Asia/Pacific. In addition to payroll, Raghavendran has experience in negative time management, personnel administration, and recruitment. He has also been a part of portal implementations. Currently, he is involved with cloud-based HCM applications such as SAP SuccessFactors and Workday.

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Comments

5/12/2013 5:26:02 AM
Somdeb Banerjee

Thank you for this brilliant article.
The approach can help reduce hours of painstaking efforts to correct quota imbalances caused due to incorrect Holiday Config.
5/12/2013 5:25:04 AM
Somdeb Banerjee

Thank you for this brilliant article.
The approach can help reduce hours of painstaking efforts to correct quota imbalances caused due to incorrect Holiday Config.

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