Activating and Using Infotypes 0703 and 0704 Outside of Management of Global Employees

  • by Raghavendran Parthasarathy, Principal Consultant, Hexaware Technologies
  • July 9, 2014
Learn a simple, straightforward approach for configuring employee dependent information in your SAP ERP HCM system for enhanced HR information and analytics, without any limitations and without having to fully implement Management of Global Employees.
Learning Objectives
This article will help readers:
  • Identify the organizational need for storing employee-dependent details and different types of required information
  • Map the requirements to the standard SAP ERP HCM system
  • Configure the SAP ERP HCM system to address the identified requirements
  • Store the required employee dependent information
  • Run the required SAP ERP HCM report for the above information
Key Concept
Organizations start enhancing their HCM data for various reasons; for example, to provide better services to employees and keep track of their complete details, including dependent information. In some countries (especially countries such as Dubai, the Kingdom of Saudi Arabia, and Oman) it is a statutory requirement for organizations to maintain the employee dependent details such as Passport, Visa, and work and resident permit information.
The need for storing employee dependent details has grown and is a prerequisite in many countries. The standard SAP ERP HCM system has a wide range of options to fulfill this need. For example, if you would like to manage the full life cycle of global employment assignments, SAP HCM provides a standard sub-module called Management of Global Employees (MGE). This sub-module helps global organizations streamline the employee expatriation and repatriation process and keep track of these employees in the SAP ERP HCM system. This solution is a country-independent solution and can be implemented in any country covered under SAP support. You also have the ability to run payroll either in the home country or a host country, without having to fully activate MGE. I show how you can use part of the MGE functionality to meet some of the statutory requirements (especially in Gulf countries) of maintaining important details (e.g., Passport, Visa, and labor card information) for employee dependents.

Note
This article is not for those who have already fully implemented SAP ERP HCM’s MGE. Instead, it is for those who have not implemented it, but want to cherry-pick some of its functionality for gathering and storing employee dependent details.

Raghavendran Parthasarathy

Raghavendran Parthasarathy works for Hexaware Technologies as a Principal Consultant,where he manages SAP solution design for customers across the globe. He has worked in SAP ERP HCM for over 14 years in various capacities, including payroll projects in the Middle East, Europe, and Asia/Pacific. In addition to payroll, Raghavendran has experience in negative time management, personnel administration, and recruitment. He has also been a part of portal implementations. Currently, he is involved with cloud-based HCM applications such as SAP SuccessFactors and Workday.

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