Ask the HR Expert: Assign Requirements to a Position

  • by Danielle Larocca, Senior Vice President, Human Capital Management, EPI-USE Labs
  • November 15, 2004
Where in SAP R/3 Release 4.6C configuration can you set requirements for a position? I would like to say that a manager position has certain requirements attached to it. Where can I set this up?

You can assign requirements to a position using qualifications. You can assign qualifications to a person or to a position. For example, if you wish to record qualifications for employee John Smith, you could go to transaction code PPPM, select the employee (by name or structural search), and then select the create icon (small white box) at the bottom of the screen. Then, select the qualifications you wish to record, followed by the enter icon (green check mark) or the Enter key on your keyboard. The screen displays each of the qualifications you entered, giving you an opportunity to input rating scores or values for each.

For example, if you wish to store that an associate has a project management certification license, you could navigate to the Maintain Master Data screen (transaction PA30), select the employee, and then select the qualifications infotype (infotype 0024). Next you can choose the create icon followed by the qualification you wish to record. Enter the value of Yes in the Proficiency column. Lastly, select the save icon on the application toolbar to complete the transaction. You can also do this via the PPPM (change profile) transaction (Figure 1).

Danielle Larocca

Danielle Larocca is currently the Senior Vice President of Human Capital Management for EPI-USE Labs. Previously she was the Executive Vice President of Operations/Chief Knowledge Officer at a technology start-up. She has more than 20 years of strategic leadership experience in multi-national business, business process re-engineering, and project and people management. Danielle is an expert on SAP Human Resources (HR) and reporting and has authored four best-selling books on SAP. She is a regular speaker at numerous conferences around the world on topics such as HR, technology, change management, and leadership. She is an official SAP Mentor, a global designation assigned to less than 160 professionals worldwide, who serve as influential community participants in the SAP ecosystem. This group is nominated by the community and selected by the SAP Mentors’ Advisory Board to keep SAP relevant. Danielle also serves as an expert advisor for SAP Professional Journal.

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