Ask the HR Expert: Locate Unoccupied Positions Without Vacancy Processing

  • by A.J. Whalen, SAP Marketing Director, Velocity Technology Solutions
  • April 15, 2005
You can track unused positions in Organizational Management via vacancy processing as a part of an overall position-management process. In the absence of vacancy processing, you can track unused or “open” positions and modify them to display the proper staffing levels in a given organizational unit. Standard reports in R/3 provide the information necessary to manage open positions.
Key Concept

Dear HR Expert,

We don’t currently use vacancies for position management. Is there an efficient way for us to determine and track open or unoccupied positions in our organization structure without using vacancies?

Senior functional analyst – HR/Payroll

Thanks for the question. In R/3, Organizational Management (OM) vacancy processing is an optional functionality that tracks the status of budgeted positions in your organizational structure. Keeping track of open or unused positions can be challenging for R/3 customers who do not use vacancy processing. If not maintained properly, unused, non-delimited positions can clutter an organizational structure, unnecessarily appearing in reports, organizational charts, or managers’ views in self-service applications.

In the absence of vacancy processing, you can identify open positions in a number of ways. To answer your question, let’s look at two reports that are delivered as part of standard OM functionality in R/3. The first of these two reports tracks open positions. Report RHXFILLPOS displays all open positions for the organizational units you specify in the time frame you request. This report is titled “Periods When Positions Are Unoccupied per Organiza- tional Unit.” You access it via transaction S_AHR_61018869 or RE_RHXFILLPOS as well as via standard SAP menu path Human Resources>Organizational Management>Info System>Position.

A.J. Whalen

A.J. Whalen has successfully combined more than two decades of global business expertise with in-depth experience in the strategic development, management, and delivery of large-scale projects and education for SAP ERP HCM. Prior to his current role as SAP Marketing Director at Velocity Technology Solutions, he served as lead consultant for several global SAP implementations and engagements as well as an SAP Conference Producer for Wellesley Information Services. A.J. has been invited to speak at nine annual SAP educational events and holds an MBA degree from the Stern School of Business at New York University.

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