Case Study: Linking Core SAP ERP HCM Data and SAP ECC 6.0 Core SAP EHS Functionality

  • by Greg Robinette, Systems Engineer, Huntington Ingalls Industries–Newport News Shipbuilding
  • Cory Morewitz, Systems Engineer, Huntington Ingalls Industries–Newport News Shipbuilding
  • January 25, 2017
The design, configuration, and use of SAP business partners provides unique functionality. It is particularly useful for representing employees’ HR data that is not included in the SAP ERP HCM system (for example, data for employees who worked at the company prior to computers). Business partners are also useful for integrating medical providers that do not conform to standard SAP representation.
Learning Objectives

By reading this article, you will learn:

  • How to configure the employee type SAP business partner
  • How to configure the medical provider type SAP business partner
  • How to set up SAP Environment, Health, and Safety (SAP EHS) functionality to use with SAP business partners
  • See an example of how to use the SAP business partner functionality to capture difficult-to-handle HR data (e.g., HR data that exists from a time before computers or in legacy systems not migrated to SAP)
Key Concept

SAP business partners are parties in which your organization has a business interest. They can be created and managed centrally for different business transactions and reflect the different roles they represent. They can be accounts, contacts, or employees. Business partner is the generic term used to refer to the parties involved in your interactions. This term is used primarily in technical documentation and does not generally appear on the system screens.

The use of the SAP business partner objects and functionality allows for the assignment of person-related objects such as employees, medical providers, vendors, and other entities to an SAP system even when they are not part of the core systems. This provides a method to create incidents, related to these entities, in the incident-management system. This article explores the use of business partners within the SAP Environment, Health, and Safety (SAP EHS) core SAP ERP Central Component (ECC) 6.0 module. Other uses include integrating external Organizational Management structures from Customer Relationship Management (CRM) and Supplier Relationship Management (SRM) systems with a core ECC system along with integrating other non-HR entities such as vendors and banking partners. This is useful for integrating one or more systems with your SAP system for synchronization, data conversion, and payments.

About the Incident-Management Replacement Project

The incident-management replacement project at Newport News Shipbuilding is the replacement for an end-of-life commercial off-the-shelf (COTS) system supporting the core functions of the Environment, Health, and Safety (EHS) department. (To learn more about Newport News Shipbuilding, read the sidebar, “About Our Company.”) These include Workers Compensation (WC), Safety, Leave of Absence (LOA), Family and Medical Leave (FML) Act, and medical-clinic-based incident intake and reporting. The project leverages SAP EHS and SAP ERP HCM functionality combined with a WC COTS system, and locally developed web applications for Newport News Shipbuilding -specific requirements. Each system is integrated to allow processing of incidents from their inception through disposition and payments.

The basic cycle for the incident-management replacement system consists of an intake or initial incident capture, transfer of the information to relevant functions based on the nature of the incident, and then final processing by appropriate business teams through incident resolution.

The on-site clinic needed a way to create, track, and report on incidents. To facilitate this, we implemented the SAP EHS module and configured master data adapted to suit the clinic’s business processes.

Newport News Shipbuilding is structured with numerous work areas, each of which encapsulates a variety of trades. It is important to the business for insurance and safety metrics to track not only the employee involved, but also the circumstance and location of the injuries. This requires accurate and timely At Time of Injury (ATOI) data. It also requires the ability to track incidents that predate the existence of computer systems. These requirements were key in the design of the SAP EHS and SAP ERP HCM systems, and their integration with the SAP business partner functionality. To provide context for the integration of SAP ERP HCM, SAP EHS, and SAP business partners, we review a simple WC case through its processing.

Greg Robinette

Greg Robinette is currently a Level 5 Systems Engineer at Huntington Ingalls–Newport News Shipbuilding. His primary focus is on the SAP systems and supporting the delivery of HR, Payroll, and Environmental, Health, and Safety business value. He is an active member of the Newport News Shipbuilding Information Technology Change Agent Network and provides support as needed to the Systems Engineering Community. Previously, Greg was an independent SAP HR/HCM, SAP Security and Privacy Technology consultant with over 15 years’ experience in SAP HCM, SAP security, HRIS, and privacy consulting. He is certified as an information security manager (CISM) by ISACA, as a Project Management Professional (PMP) by the Project Management Institute, as a Scrum Master (CSM) by the SCRUM Alliance, and as an SAP HR/HCM consultant by SAP.

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Cory Morewitz

Cory Morewitz is currently a Systems Engineer at Huntington Ingalls–Newport News Shipbuilding. His primary focus is on automated testing, SAP systems, and supporting the delivery of HR, Payroll, and Environmental, Health, and Safety business value. Cory provides support as needed to the Systems Engineering and Testing Communities.  He has previously presented at ASUG.

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