Data Archiving and Retrieval Tips for HR and Payroll

  • by Terry Lewis, Vice President, d.d. synergy
  • June 15, 2004
In the follow-up to his March article on archiving, the author further explains his recent successful archiving project. He shows how to group and prepare your data for archiving. He also discusses two data retrieval functions, Analyze and Archive Information System.

In my earlier SAPexperts article, I introduced the HR/Payroll data archiving project that my company helped implement for a customer with 100,000 employees. Of those, 55,000 were paid and managed using the SAP HR module. The March article described how to set up an archiving project. This month’s article focuses on the specific archiving and retrieval procedures for the archiving objects that were implemented in our project.

I will first explain the HR archiving process, then describe data retrieval from the archive using two functions: Analyze and Archive Information System.

Archiving Data from Human Resources

HR data is an all-encompassing term for payroll results, time evaluation results, and trip data. To protect that data for regulatory and legal reporting, strict rules and stipulations must be satisfied before it can be archived. SAP HR includes easy-to-use and reliable functionality to move “old” data from the online database to store it externally. The preparation procedures required to accomplish this are unique to the HR functionality, but lead to the same archiving procedures in use for data archiving in other modules such as Financials, Materials Management, and Sales and Distribution.

Terry Lewis

Terry Lewis is vice president of d.d. synergy. A 20-year IT veteran, Terry has spent the past five years helping SAP customers identify their SAP data and document business requirements. Terry specializes in mapping optimal archiving strategies, eliminating the business users’ fear that they will lose control of their data, and selecting the tools and resources required for a successful end-to-end SAP archiving solution.

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