Ease Mid-Year Policy Changes with SAP Time Management

  • by Raghavendran Parthasarathy, Principal Consultant, Hexaware Technologies
  • November 15, 2008
Learn how to accommodate for mid-year leave policy changes, such as new union agreements on absence quotas, with a step-by-step configuration approach in SAP Time Management.
Key Concept

In today's complex business scenarios, mid-year policy changes are quite common. It is easy to avoid the chaos that can accompany them using a few simple configuration steps.

Has this, or something very similar, happened to you? You have generated 24 days as the annual leave quota for your employees for the calendar year 2008. However, in the middle of the year, the company negotiates with the employees' union and agrees to award them an annual leave quota of 28 days — prorated only from April 8. In this agreement, employees are eligible for 2.00 days off per month from January 8 until March 8, but 2.33 days off from April 8 until December 8.

This scenario is a logistical problem for many HR professionals. Fortunately, there is a way to fix this potential issue. I will show you how to configure the above requirements in the standard SAP Time Management system by following six steps. Before I discuss these steps, it is important that you first have a good understanding of how it all works. The process I describe in this article is applicable in SAP R/3 Release 4.0B through SAP ERP Central Component (ECC) 6.0.

Raghavendran Parthasarathy

Raghavendran Parthasarathy works for Hexaware Technologies as a Principal Consultant,where he manages SAP solution design for customers across the globe. He has worked in SAP ERP HCM for over 14 years in various capacities, including payroll projects in the Middle East, Europe, and Asia/Pacific. In addition to payroll, Raghavendran has experience in negative time management, personnel administration, and recruitment. He has also been a part of portal implementations. Currently, he is involved with cloud-based HCM applications such as SAP SuccessFactors and Workday.

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