Exploring the Leave of Absence Functionality in SuccessFactors Employee Central

  • by Manjunath Bannur, SuccessFactors, SuccessFactors Employee Central Consultant
  • May 15, 2015
Learn how to set up and configure the SuccessFactors leave of absence (LOA) functionality with—or without—integrating with the Time Off module in Employee Central. Learn about the LOA functionality’s design considerations, how to record the leave of absence and return from a leave of absence, and how the change of status changes the behavior of the job information of the employee.
Learning Objectives

Reading this article, you will learn:

  • How to use the leave of absence (LOA) functionality of Employee Central without integrating with the Time Off functionality
  • How to use the Time Off functionality only for LOA functionality
  • How the LOA functionality is integrated with the Time Off functionality
Key Concept

SuccessFactors Employee Central is leveraging and adding new features to the Time Off module to cover the need for global time management in Employee Central. Leave of Absence is one such time type that can be recorded in different ways in Employee Central based on the integration of the Time Off functionality with Employee Central.

Leaves of absence are a benefit that is often very sensitive—who gets leave, how much leave is awarded, and so on—and it is an important tool for rewarding and retaining key employees. Therefore, the leave of absence (LOA) functionality is one of the most important Time Off types and benefits offered to employees. With LOA, employees can use their time off for personal reasons (for example, caring for a sick relative, maternity or paternity leave, or educational leave) without terminating their current job.

Based on a country’s legal requirements and the employee’s benefits offered by the business, LOAs are offered with pay for a certain set period and can be extended with or without pay based on the employee’s condition. For example, employees can apply for maternity or paternity leave, which are paid leaves, or take what is called an education break to get an additional degree, which is usually an unpaid leave.

SuccessFactors LOA can be implemented with or without the Time Off functionality based on the implementation requirements. In this article I cover the design of the business process, the configuration requirements, and the end-user functionality of the SuccessFactors LOA process with or without the Time Off integration. I also discuss the basic configuration steps required for setting up the time types for LOA, recording LOAs, the return from LOA from the end-user’s perspective, and its impact on the employee’s status in the system.

Overview of LOA

LOA is the time allowed away from the work. When any of the other time types such as sick leave or paid time off (PTO) do not cover the time off from work, a LOA can be used to fill this gap. Depending on the reason for the employee’s absence from work, the LOA can be either paid or unpaid based on the company’s policy. Also, the employee’s status in the company changes depending on how the employee’s payroll is processed in the system, based on whether the LOA is paid or unpaid.

Manjunath Bannur

Manjunath Bannur has been in the IT industry for over 13 years working in various areas of HR, including SAP ERP HCM (for 7 years) and now SuccessFactors Employee Central.  He is experienced in implementing SAP ERP HCM and Employee Central globally.

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