Four Easy Steps for Absence Quota Compensation

  • by Manuel Gallardo, SAP HR System Architect
  • March 10, 2010
Learn how to use infotype 0416 (absence quota compensation) to reduce and compensate the balance of infotype 2006 (absence quota) records. Follow this simplified four-step process to set up absence quota compensation methods.
Key Concept

In the SAP ERP HCM system, the term absence quota denotes a balance of leave time that must be tracked for an employee. Absence quotas are tracked via infotype 2006. The balance for each absence quota goes up every time the employee is granted additional leave and it is reduced whenever the employee uses the leave.

The most common example of an absence quota is an employee’s vacation entitlement. After the employee has earned the vacation balance, time off is deducted from this balance when the employee goes on vacation. These absences are recorded in infotype 2001 (absences). Infotype 2006 tracks all these balance increases and decreases.

An absence quota balance is reduced when absence records are created. You can also decrease the balance of infotype 2006 by using infotype 0416 (absence quota compensation). SAP created infotype 0416 to serve two objectives:

  • To reduce a quota’s available entitlement
  • To generate a payout for the deductions

Manuel Gallardo

Manuel Gallardo is the director of HCM consulting at /N SPRO. He is a former SAP platinum consultant and his area of expertise is SAP HCM enterprise architecture, SuccessFactors, and enterprise mobility. Since working on his first SAP implementation in 1994, he has also worked on a wide variety of SAP HR modules, as well as SAP NetWeaver Portal and ABAP development. Manuel is the author of Configuring and Using CATS, and is a frequent conference speaker.

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