How to Configure Employees Holding Multiple Positions

  • by Mohan Paul Varghese, Advisory Manager, PwC
  • July 22, 2013
Learn how to configure the SAP system for employees holding multiple positions in an organization, with each position reporting to different supervisors and with different cost centers for each position. See how to define relationship A008 to show the right organization structure. Follow the configuration steps involved in completing this in SAP ERP HCM, which also helps build a more accurate organizational structure and reporting relationship.
Key Concept

The organizational structure in the SAP system is the key building block for many processes related to workflow, reporting structure, and integration with other modules within the SAP ERP Central Component (ECC) system. The method in this article should not to be confused with the concurrent employment functionality that requires different enhancement packages. Also, the concurrent employment functionality is for employees who have multiple positions with different wage rates and who report to different supervisors. In this scenario, however, the employees have the same wage rates, and employees holding multiple positions can be configured in the standard system.

In large organizations executive assistants often serve as a shared resource reporting to multiple executives. They work part-time for each executive, but the multiple positions add up to one full-time position to make their full-time employment equal 100 percent.

The requirement in this article is to hire employees holding multiple positions at the same rate of pay, but who report to different supervisors. In some organizations (as in my example, above), one person may hold multiple positions across multiple organizational units, and, as a result, the cost of the employee is shared by these different organizational units and he or she has multiple supervisors. By using this configuration method you can accurately capture this functionality (employee holding multiple positions) in standard SAP functionality.

Although you can use the cost distribution infotype, in this article I recommend using the relationship A008 (holder relationship) approach discussed below instead to reflect the accurate organization structure. In my article scenario, each position the employee holds also reports to different supervisors, so it affects more than just the cost center. The cost distribution approach is adequate for tracking the cost of the position, but my recommended approach satisfies this requirement and also shows the reporting structure of the employee holding different positions. In addition, in this case the users wanted to be able to see the organizational structures for each of these positions, which they can if they use this method.

Mohan Paul Varghese

Mohan Paul Varghese is an Advisory Manager with PwC based in Seattle, WA. He has been helping clients implement SAP ERP HCM on-premise/in the cloud for more than 15 years. He has been involved in large, full-scale SAP ERP HCM implementations using the breadth and depth of SAP modules. Prior to PwC ,Paul worked with SAP, Accenture, and HP.

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