How to Easily and Quickly Revaluate Absence Codes

  • by Harold Hollero, Sr. HR Consultant, Aspire HR
  • July 21, 2011
Learn how to simplify the revaluation of absence codes and attendance records in the SAP ERP HCM system.
Key Concept
A revaluation of absences may occur when certain conditions of the quotas change and the absence has already been entered — for example, vacation leave was entered for the next year before any vacation carryover was generated, but the rule is to use carryover quotas before vacation quotas.

The SAP system has a standard program that you can use to revaluate absences. In this article, I provide simple step-by-step instructions on how to use the SAP standard program on revaluation of absence and attendance records. This is a better and easier method than deleting and re-keying each absence entry, and is useful when many records have been created and it would be too labor intensive to manually correct them all.

I use a vacation-based example to illustrate the business benefits behind this option. In my example, the vacation leave quotas (infotype 2006) generated are effective 6/1/2010 to 12/31/2011 (Figure 1).

Figure 1
Generate leave quotas

Harold Hollero

Harold Hollero has been an SAP HR consultant for more than 11 years. He started out as a time and payroll consultant in the Philippines, and after six years, moved to the United States, where he has been doing time management projects.

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