How to Effectively Migrate Data to Employee Central

  • by Rodrigo Cabeza, Manager, IT Advisory Services, Ernst & Young
  • November 4, 2015
Learn about how to anticipate the challenges that come with migrating data to a SuccessFactors Employee Central system. Learn about key concepts, leading practices of the extraction, transform, and load (ETL) process, timelines, scope and data validations.
Learning Objectives

After reading this article, you will:

  • Understand leading practices for planning your data conversion from a functional perspective
  • Know how to determine the complexity of the conversion based on scope
  • Have recommendations for the overall conversion strategy
  • Gain tips on how to avoid common practical issues, such as load order, data volume, and quality
Key Concept
Core data conversion concepts should be planned, designed, and implemented throughout a SuccessFactors Employee Central project—a process that ensures data integrity. These concepts apply to both Employee Central standalone and Employee Central with an SAP payroll integration. Ensuring data integrity is the best way to measure the success of your conversion. To achieve success you must establish a repeatable process, follow your plan by sticking to a realistic scope, and effectively communicate, strategize, and track the conversion results.

For any HCM solution, data conversion is the key for the success of the implementation. SuccessFactors Employee Central is a fairly new product that is quickly evolving and improving. Every implementation has its own particularities that provoke creative thinking and present new and different challenges. As a result, creating a solid data conversion team at the outset enables the success of the conversion and, eventually, the delivery of the project.

This article provides guidance that helps as a reference when implementing SuccessFactors Employee Central. The objective is to outline how core data conversion concepts should be planned, designed, and implemented throughout a SuccessFactors Employee Central implementation project. These elements can apply to Employee Central standalone or Employee Central with SAP payroll integration (hosted or on premise).

The three key parts of a successful data migration are:

  • Planning the data conversion before you begin
  • The actual data conversion process
  • Lessons learned and some common mistakes to avoid

Data-Conversion Planning

In order to plan your conversion, you first need to understand how the data is assembled—in other words, how it is stored in the legacy system and how it fits into the SuccessFactors Employee Central system. Once this is understood, the complexity of the translation and mapping efforts needs to be evaluated. The final step is to evaluate the volume of the data to be converted.

Rodrigo Cabeza

Rodrigo Cabeza is a Manager in the Advisory Services practice of Ernst & Young, focused on Human Capital Management (HCM) technologies in the Digital Transformation space and, specifically, on on-premise and cloud-based HCM. He has international experience developing and driving effective teams and delivering large-scale projects, and providing guidance and assistance to global clients in a variety of HR specialties, such as ERP implementations, shared services, and business-transformation engagements. Rodrigo's experience is focused on global delivery; deployment and service delivery models; shared-service center design; overall HR sourcing strategies; and aligning business processes with service delivery and technological solutions.

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