How to Extract On-Boarded Employee Data from SuccessFactors into SAP ERP HCM

  • by Arun Kumar Timalapur, SAP ERP HCM Consultant, SAP India
  • Sanjay Kumar Raina , Integration Lead/Architect, SAP Labs
  • January 19, 2016
Learn the steps for extracting and transferring on-boarded employee data from the SuccessFactors Onboarding module into the SAP ERP HCM system when an employee is hired. The integration scenarios discussed use SAP Process Integration (PI) as the middleware.
Learning Objectives

After reading this article, you will understand:

  • The data-extraction and transfer processes for moving SuccessFactors on-boarded employee data into SAP ERP HCM
  • The SAP ERP HCM screens in which the processing of on-boarded employee records is done
  • The defaulting of SAP ERP HCM infotype fields when the personnel actions for the on-boarded employee record is triggered
  • The configuration steps for implementing these integration scenarios
  • How to implement this integration using SAP Process Integration (PI) as the middleware
Key Concept

The SuccessFactors Onboarding module helps efficiently convert new hires into productive employees. The solution guides the HR department, hiring managers, and employees through the on-boarding steps in a meaningful and productive manner. It also connects new hires with the appropriate staff and relevant content to facilitate their entry into the company. Additionally, the on-boarding process captures additional information for new hires, including the employee’s payroll-relevant information about tax and statutory details. Once collected, this information needs to be extracted from SuccessFactors Onboarding and imported into the SAP ERP HCM system to run payroll.

In the SAP ERP HCM talent-hybrid model, the on-boarding process for an employee is done in the SuccessFactors HCM Suite and the hiring of the same employee is done in SAP ERP HCM. Data extraction and transfer of on-boarded employees from the SuccessFactors Onboarding module to SAP ERP HCM can be successfully implemented using the integration add-on 3.0 for SAP ERP HCM and SuccessFactors HCM Suite Support Package 4 (SP 4). This software contains the functionality to integrate the processes of the SAP ERP HCM solutions with the SuccessFactors HCM Suite. This add-on is a key element that you need to install to implement and configure the standard solution for the SAP HCM talent-hybrid deployment model.

Once the integration between the SuccessFactors HCM Suite and SAP ERP HCM is complete, companies can automatically extract and transfer on-boarded employee data from SuccessFactors Onboarding into the SAP ERP HCM system. They subsequently can perform personnel actions (e.g., for hiring, change in position, and transfers) based on the requirement. Companies can then transfer on-boarded employee data securely, avoiding a manual upload process. In addition, the SAP ERP HCM infotype data fields are defaulted based on the data from Onboarding when personnel actions are triggered for the record.

In this article, we focus on the integration scenarios delivered in the integration add-on 3.0, SP 4, for extracting and transferring on-boarded employee data from SuccessFactors Onboarding to SAP ERP HCM to perform personnel actions. We cover the details for consistently and efficiently pulling the on-boarded employee data from the SuccessFactors HCM suite after completing the Onboarding processes.

Transferring On-Boarded Employee Data from SuccessFactors into SAP ERP HCM

In this example scenario, the new candidate completes the Onboarding process in SuccessFactors Onboarding. All the personal, bank details, and other tax-related information that is captured in SuccessFactors Onboarding needs to be transferred to the SAP ERP HCM system. This transfer of data is achieved by implementing the standard interface that is released as part of the integration add-on 3.0 SP 4 for SAP ERP HCM and the SuccessFactors HCM Suite.

Data transferred from SuccessFactors Onboarding into SAP ERP HCM is initially stored in a staging table in SAP ERP HCM. Then the HR administrators can process the imported data to create SAP ERP HCM infotypes by executing the appropriate personnel actions.

In our business case example, MediaTech (a fictitious company), has implemented SAP ERP HCM with a talent-hybrid model. To see what happened, read on.

Arun Kumar Timalapur

Arun Kumar Timalapur is a certified SAP ERP HCM Solution Consultant with more than 11 years of IT experience; currently, he is working with SAP Solution Delivery Center, India. He has done various end-to-end SAP HCM implementations at different countries in a variety of  industries. Arun is trained in many SuccessFactors modules and has worked on talent-hybrid integration scenarios using SAP PI and SAP HCI as middleware.

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Sanjay Kumar Raina

Sanjay Kumar Raina has nine years of industry experience. Currently, he works as an Integration Lead/Architect for SAP Labs. Over the course of his career, Sanjay has worked on various modules of SAP ERP HCM and is now working on the integration between SAP ERP HCM on-premise modules with SuccessFactors modules.

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