How to Structure (and Simplify) Your Time Evaluation Configuration and Maintenance

  • by Daniil Serebrennikov, Managing Partner, VTMSoft LLC
  • September 26, 2011
Although SAP’s time evaluation module is extremely flexible and powerful, it is often over-integrated due to the unpredictable variety of business rules and contracts. This makes maintenance, configuration, and support unnecessarily complicated. Learn these tips and tricks to overcome the challenges and configuration problems that are presented in many SAP time evaluation implementations.
Key Concept
By making your SAP time evaluation structure “site centric” you can separate the functional areas with different sets of business rules, making your configuration more structured and easier to maintain. Also, if you configure employee selection rules in standard or customized SAP tables, you alleviate the need to make changes in the most vulnerable SAP time evaluation objects: schemas and personnel calculation rules (PCRs). Using sectioning in your PCRs reduces the number of rules and makes your configuration scalable and expandable. Sectioning is a functionality that allows you to use different parts of PCRs almost independently. These parts are identified by the combination of employee subgroup grouping/time types that can be considered as an identifier of such a part. You can also make your time evaluation country specific (if necessary), which reduces the risk of incorrect processing.

The SAP time evaluation module is almost the only product on the market that allows you to configure complex business rules without programming. However, the price for this is increased complexity of time evaluation. I discuss some tips and tricks about configuring the rules using the sectioning functionality. It is necessary to know how to navigate between sections (i.e., how the work flow of time evaluation schema execution calls different sections in the right order) and how to organize PCRs using these sections.  

At the same time, SAP time evaluation addresses all possible time-processing scenarios, such as contract and bargaining agreement requirements (e.g., positive and exceptional time recording, overtime, holidays, premium and shift differentials calculations, absences processing, and time quotas). Time evaluation is also fully integrated with payroll and other SAP components (for example, personnel development, administration, training and events, payroll, benefits, and Cross-Application Time Sheets [CATS]). It supports retroactive calculations and changes. If you are not familiar with the basics of time evaluation, see the sidebar, “SAP’s Time Evaluation Module.”

Daniil Serebrennikov

Daniil Serebrennikov is a managing partner of VTMSoft LLC (a consulting and development company founded in 2009 by several former SAP high-level professionals, consultants, and software developers). He has been working in SAP ERP HCM projects (Time, PA, OM, and Payroll) since 1998 focusing on complex global and customer-specific solutions, primarily in SAP Time Management. Daniil’s previous experience was with SAP AG, several large consulting companies, and clients in different industries: oil, entertainment, utilities, mining, and the public sector. He also frequently speaks at SAP HR conferences.

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