How to Trigger SuccessFactors Onboarding from SAP ERP HCM

  • by Arun Kumar Timalapur, SAP ERP HCM Consultant, SAP India
  • Sanjay Kumar Raina , Integration Lead/Architect, SAP Labs
  • May 25, 2016
Learn the steps for extracting and transferring employee pre-hire data from SAP ERP HCM to SuccessFactors Onboarding to complete the on-boarding process. The integration scenarios discussed use SAP Process Integration (SAP PI) as the middleware. Learn how to transfer the employee pre-hire data in a secure way, automatically, thereby avoiding having to upload data manually.
Learning Objectives

After reading this article, you will understand:

  • How to extract and transfer SAP ERP HCM employee data into the SuccessFactors Onboarding module to perform the on-boarding process, automatically
  • The field-mapping activities of SAP ERP HCM and how they relate to the SuccessFactors Onboarding template
  • The configuration steps for implementing these integration scenarios
  • How to implement this integration using SAP Process Integration (SAP PI) as the middleware
Key Concept

In the SAP ERP HCM talent-hybrid model, the on-boarding process is triggered by pushing basic employee data from SAP ERP HCM to SuccessFactors Onboarding. The Integration Add-On 3.0 for SAP ERP HCM and SuccessFactors HCM Suite Support Package 6 contain the functionality to integrate these processes between SAP ERP HCM and the SuccessFactors HCM Suite. This add-on is a key element that needs to be installed to realize a standard solution for the SAP ERP HCM talent-hybrid deployment model.

In the SAP ERP HCM talent-hybrid model, the on-boarding process for an employee is done in the SuccessFactors Onboarding module. For the on-boarding process to begin, SuccessFactors Onboarding needs to be initiated. Usually the triggering of Initiate Onboarding is done from SuccessFactors Recruiting Management or another ATS.

In situations in which there is not an ATS in place, the triggering of SuccessFactors Onboarding from SAP ERP HCM can be successfully implemented using the Integration Add-on 3.0 for SAP ERP HCM and SuccessFactors HCM Suite Support Package 6 (SP6). This add-on contains the functionality to integrate the SAP ERP HCM processes with SuccessFactors HCM Suite Onboarding, and is needed to install to implement and configure the standard solution for the SAP HCM talent-hybrid deployment model. In this article, we explain how to trigger SuccessFactors Onboarding from SAP ERP HCM using the employee’s pre-hire data without having to use an ATS.

Once the configuration and implementation integration between SAP ERP HCM and SuccessFactors Onboarding is complete, companies can automatically trigger the candidate on-boarding process from SAP ERP HCM into SuccessFactors Onboarding. As a prerequisite for this integration, employees are pre-hired in SAP ERP HCM.

In this article, we explain the integration for triggering SuccessFactors Onboarding using SAP ERP HCM pre-hire data to initiate the on-boarding process, and using the integration add-on 3.0 for SAP ERP HCM and SuccessFactors HCM Suite SP6. We cover the details of how the data is mapped between SAP ERP HCM infotypes to SuccessFactors Onboarding new hire XML files, and briefly describe how to leverage SAP Process Integration (SAP PI, formerly called SAP NetWeaver PI) as the middleware for the integration scenario.

Trigger Onboarding for Candidates from SAP ERP HCM to SuccessFactors Onboarding

In this example scenario, the pre-hire process is done for the new employee who is joining the organization. Post pre-hire, the new employee data is sent to SuccessFactors Onboarding to initiate the on-boarding process. This basic employee data is sent to SuccessFactors Onboarding to create a candidate record in the system. Once received, the on-boarding process is initiated in SuccessFactors Onboarding.

Employee data that is transferred from SAP ERP HCM to SuccessFactors Onboarding is stored in a staging table in SAP ERP HCM for administrative purposes. From here, HR administrators can refer to and monitor the status of the triggering of Onboarding using SAP ERP HCM transactions.

Arun Kumar Timalapur

Arun Kumar Timalapur is a certified SAP ERP HCM Solution Consultant with more than 11 years of IT experience; currently, he is working with SAP Solution Delivery Center, India. He has done various end-to-end SAP HCM implementations at different countries in a variety of  industries. Arun is trained in many SuccessFactors modules and has worked on talent-hybrid integration scenarios using SAP PI and SAP HCI as middleware.

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Sanjay Kumar Raina

Sanjay Kumar Raina has nine years of industry experience. Currently, he works as an Integration Lead/Architect for SAP Labs. Over the course of his career, Sanjay has worked on various modules of SAP ERP HCM and is now working on the integration between SAP ERP HCM on-premise modules with SuccessFactors modules.

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