How to Use the SAP General Ledger Functionality to Post Employee Liabilities in Different Ways

  • by Pramod Matiki, SAP HR Senior Functional Consultant, Exaserv, Inc.
  • August 8, 2013
Learn how to use the three options in the SAP General Ledger in FI in SAP ERP HCM to post employees’ liabilities to finance. See step-by-step instructions on using the IMG to configure this new feature without having to write complex schemas.
Key Concept

Payroll liabilities are deductions, such as taxes, payments to 401(k) accounts, or garnishments of pay, that are deducted from employee paychecks. These deductions should be posted to the respective general ledger accounts on the finance side at the end of every payroll run so that accounts payable can transfer the proper funds to the respective vendor.

Some companies may have the requirement to post an employee’s liabilities according to the employee’s expense account or want to see the account assignment (i.e., profit center) information about liabilities’ postings within the posting document. Prior to the release of SAP ERP Central Component (ECC) 5.0, you could not achieve these business requirements with SAP’s standard posting configuration. Now these business requirements can be met using the standard configuration under the SAP General Ledger (G/L) section in the IMG. This configuration simplifies implementation procedures and minimizes execution time. I show readers how to configure the G/L section using one of three available options.

Note
This same functionality exists for public-sector implementations as well, with the extra posting objects of fund, functional area, and grant (in addition to profit center).

Note
This article is about using functionality provided by the SAP General Ledger (formerly known as the new G/L). The previous version of G/L is referred to as the classic G/L.

Pramod Matiki

Pramod Matiki is currently working at Exaserv, Inc., as a senior functional consultant. For more than nine years, he has been an SAP consultant with knowledge of various SAP HR modules, including Time Management, Payroll, Benefits, Personnel Administration, Organizational Management, and ESS/MSS. Pramod's implementation responsibilities include design, configuration, testing, conversion, and production support of the system.

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