Implementation Considerations for Creating SAP InfoSets to Streamline SAP Reporting

  • by Mark S. Jackson, HCM Senior Manager, Accenture
  • March 26, 2013
Learn the details on how you can leverage InfoSets within SAP ERP HCM to create your own specific HR transaction reports without having to create custom reports through programming. SAP InfoSets are used within SAP ERP HCM through the SAP-delivered ad-hoc query tool and can be a great option for power users. Follow this process when you want to create a reporting tool that can create user-specific HR transaction reports (queries).
Key Concept

SAP InfoSets within SAP ERP HCM is a common reporting tool that can be used to create customer-specific SAP HR transaction reports at your company. These ad-hoc reports created from InfoSets eliminate the need for custom reporting and give users the ability to create HR reports on the fly.

SAP ERP HCM delivers a standard SAP InfoSet; however, many users would like to be able to query on other infotypes and fields that are not delivered within the standard HR InfoSet. Many companies create their own SAP InfoSets to allow (and restrict) which infotypes users can report on ad hoc. Learning how to configure custom SAP InfoSets is a way to give reporting capabilities to your HR report users along with the ability to set permissions for what they can and cannot report on.

SAP InfoSets are most commonly used within SAP’s ad-hoc query tool (transaction code S_PHO_48000513, Figure 1). This tool allows users to create reports by choosing their own selection and output parameters based on the SAP InfoSet being used. SAP delivers standard InfoSets, but does not include all the key infotypes that companies use, particularly when it comes to country-specific infotypes. When you configure an InfoSet for your company, you need to determine which infotypes and fields can be reported on as well as who can use them. To set which users can use the InfoSets, you need to assign the InfoSet to a User Group within the SAP system and then assign the users to the relevant User Groups.

Figure 1
Initial screen for ad-hoc query

Mark S. Jackson

Mark Jackson has been working with SAP ERP HCM for more than 12 years and specializes in SuccessFactors Employee Central and the SAP ERP HCM Personnel Administration and Organizational Management modules. He has had numerous experiences with implementing and leading SAP ERP HCM and SuccessFactors globally and is a subject-matter expert in defining global templates for SAP/SuccessFactors implementations.

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