Learn How to Design Your Own Screens Using Report Categories Without Any Programming

  • by Rehan Zaidi, Senior SAP Technical Consultant
  • November 18, 2013
Report categories in SAP ERP HCM enable you to make changes in standard PNP and PNPCE logical database selection screens. You can add new fields or hide any unwanted default fields using simple settings and without writing a single line of code.
Learning Objectives

Rehan Zaidi shows you:

  • The advantages of report categories.
  • How to reach the report category maintenance screen.
  • How to create new report categories from scratch or copy an existing report category.
  • How to assign report categories to custom programs.
Key Concept

Report categories are configuration settings that enable adjustments in the standard PNP and PNPCE selection screens. You define them using a unique name. The report category option for logical database PNP and PNPCE enables you to design your own selection screens using simple customizing settings without any programming. You can then assign the report category to a custom report and the relevant screen is displayed to the user on report execution.

The logical databases PNP and PNPCE provide default screens with a set of commonly used input fields. However, in certain circumstances, these screen fields may not suffice. Users may want you to either hide or add certain fields for data input. You can use report categories to complete this task. SAP ERP HCM report category provides a number of flexible options (without the need of coding) for designing the report selection screen and displaying output pertaining to the data entered by the user.

The report category enables you to add a number of additional fields to the program selection screen. In addition, you can also simplify the look of the screen by removing existing fields, such as company code, employee group, and subgroup. These changes do not affect the coding of the programs to which the categories are assigned.

I show you how to create a new report category—either from scratch or by using an existing report category (copying it and making changes). I start with a brief discussion of the default screen shown in the logical database PNP and PNPCE when no report category is specified. Then I discuss the advantages of a report category and explore the two ways for reaching the Report Category Maintenance screen (via the IMG path and through transaction code SE38 properties or attributes). I show detailed settings in the report category creation process, and, finally, show the report category in action via assignment to a program.

Rehan Zaidi

Rehan Zaidi is a consultant for several international SAP clients (both on-site and remotely) on a wide range of SAP technical and functional requirements, and also provides writing and documentation services for their SAP- and ABAP-related products. He started working with SAP in 1999 and writing about his experiences in 2001. Rehan has written several articles for both SAP Professional Journal and HR Expert, and also has a number of popular SAP- and ABAP-related books to his credit.

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