Restricting Personnel Administration Infotypes by Country

  • by Kathy Howard, System Architect, EDS
  • Dawn Burns, QA Manager, Howrey LLP
  • May 15, 2003
As of Release 4.5, R/3 provides infotype-subtype configuration that allows you to indicate which countries can use an infotype. It allows you to omit invalid choices so that end users don't select them by mistake.

In a multi-country R/3 implementation, different countries often use different infotypes. For example, in the United States, employees have an infotype 0210 – Withholding Info W4/W5 US – which is not used in any other country.

As of Release 4.5, R/3 provides infotype/subtype configuration to allow you to indicate which countries can use an infotype. Indicating that a country does not use an infotype or subtype removes that infotype or subtype from the drop-down list. This way, you can omit invalid choices so that end-users don’t select them by mistake.

Some infotype assignments are preconfigured in R/3. For example, infotype 0210 is configured as permissible only for the United States. When a user maintains HR master data in transaction PA30 for a non-U.S. employee, Withholding Info W4/W5 US will not be in the list of infotypes displayed when the user presses F4 to select possible entries. Additionally, attempting to create the infotype by directly entering 0210 into the infotype field produces the error message, Information type ‘Withholding Info W4/W5 US (0210)’ not permitted. This limits end-user confusion about which infotypes should be used and helps enforce country-specific differences. Therefore, when you create customer-specific infotypes or subtypes, you may want to configure which countries can use them.

Kathy Howard

Kathy Howard is an SAP-certified consultant and a system architect at EDS. She has 20 years of experience in information technology, specializing in human resources applications. Howard has been working with SAP products since 1995. She has six information technology patents issued by the US Patent and Trademark office.

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Dawn Burns

Dawn Burns is an SAP-certified human resources senior consultant and Quality Assurance Manager and HR Consultant with Howrey LLP. She is a former SAP Human Resources instructor for SAP America and has more than 12 years of experience in human resources and information technology.

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