Retain Your Legacy System's Employee Number in R/3

  • by Clay Molinari, SAP HR Consultant, C&C Savant, Inc.
  • December 15, 2004
Companies implementing SAP HR often wish to retain the employee number from their pre-SAP system because it is deeply embedded in their corporate culture. The SAP personnel number field is frequently not able to accommodate this requirement. However, R/3 offers a way to store your legacy employee number in infotype 0032.
Key Concept
Infotype 0032 (internal data) contains a field labeled Previous Personnel Number. The field's technical name is P0032-PNALT. It is described by the data element PNALT. This field is a 20-character text field that need not be unique. A standard process allows you to change the field label to a name of your choice, such as Badge Number.

I recently worked on an SAP HR implementation for a manufacturing company that wanted its employees to continue using their existing badge numbers. I'm going to show you how the company met that requirement, using examples from the project.

The company, which has two locations, had been in business for about 40 years prior to the SAP implementation. Many of the employees had 30 or more years of service. Through its entire history, including several name changes and system conversions, the company had given each new employee a badge number.

Employees used the badge number for everything from punching the time clock to requesting vacation to calling in sick. Weekly open job listings, seniority reports, and paychecks are all sorted by badge number. The SAP implementation team recognized that eliminating the badge number would have a significant negative impact on the employees.

Clay Molinari

Clay Molinari has 20 years of experience in the IT industry and has been working as an SAP HR consultant since 1997. He is currently president of C&C Savant, Inc., an SAP consulting firm that specializes in combining standard SAP configuration and custom ABAP programming to help its clients solve unique or complicated requirements.

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