Simplify Vacation Policy Configuration

  • by Abhijit Parab, SAP HR Project Lead, Fujitsu Consulting
  • August 15, 2007
Gain insight into streamlining your vacation accrual configurations using table V_T559L. Understand four widespread business scenarios and solutions available to accurately calculate vacation accruals that involve unique requirements.
Key Concept
Table V_T559L generates separate screens to configure quota types, base entitlements, validity/deduction intervals, and selection rules to implement vacation accrual policies in an SAP system.

Most companies allot vacation entitlement to employees based on a policy. Calculating vacation accrual can be tricky. Each employee requires a different set of rules and policies to abide by because of several factors, such as work schedule, start date, and work experience. Imagine the amount of time it takes to manually create customized vacation policies for each employee.

Many people don’t realize that their SAP system is already equipped to meet these challenges with minimal to zero ABAP programming. SAP Releases 4.6B and above offer pre-configured permutations and combinations to satisfy simple and complex business processes related to calculating vacation accrual.

Users frequently develop complex ABAP programs, Personnel Calculation Rules (PCRs), and user exits to accommodate the diverse vacation accrual requirements within a single company. Oftentimes, these steps are unnecessary and are used to design even the most straightforward business needs. Standard SAP base table V_T559L provides one-step configuration for common business needs.

You can reduce dependency on complicated ABAP programming by integrating all the interdependent, customized screens and SAP’s permutations and combinations available in table V_T559L. Based on my experience, I have identified four challenges users face when configuring vacation policies. I’ll identify four common business scenarios used in building vacation policies: configuring vacation accrual based on anniversary date, accelerated vacation, daily hours worked, and cap policies. For each business scenario, I’ll provide scenario details, expected results, a solution, and the steps required to implement the solution.

Abhijit Parab

Abhijit Parab is a certified SAP HR consultant. He works as a senior SAP HR consultant with Fujitsu Consulting. He has a master’s degree in human resources management and has 15 years of business experience. He has implemented and supported SAP Payroll (USA and India) and the Personnel Time Management module.

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