Solving Training Administration Challenges by Setting Up Organizational Units and Job Structures in SAP SuccessFactors Learning

  • by Preeti Halapnavar, SAP SuccessFactors Consultant, AltaFlux Corporation
  • March 22, 2017
Learn how setting up organizational units and job codes can help overcome some of the common SAP SuccessFactors Learning administration challenges. Use these simple steps to implement organizational units and job structures in the SAP SuccessFactors Learning Management System (LMS) module.
Learning Objectives

By reading this article, you will learn:

  • About organizational units and job codes
  • What connectors are and how to use the SAP SuccessFactors Learning Management System (LMS) module’s connector template download tool
  • Quick steps to configure the SAP SuccessFactors Learning connectors that help to set up the organizational units and job structures
  • Some common uses/benefits of setting up an organizational units and job structures in SAP SuccessFactors LMS
Key Concept
Organization IDs and job codes, when associated with user and training information, can help organizations administer trainings more effectively and with lower administration effort and automated training-assignment processes. Implementing SAP SuccessFactors Learning connectors helps set up the organization and job structures.

Every business is organized into a hierarchy to manage the reporting structure. Organizational units and job codes are two such hierarchies and are essentially the backbones that give needed structure to organizations.  Both are used across all the SAP SuccessFactors talent modules, including Learning, Recruiting, and Onboarding, to manage standard business processes. This article provides insights on how to set up Organization and Job structures in the SAP SuccessFactors Learning Management System (LMS) module of SAP SuccessFactors Learning. It includes some of its uses that help administrators manage their learning system effectively and overcome some of the common challenges faced by learning administrators in growing organizations with mass training assignments, reporting on training completions, and training planning.

In this article, I take a deep dive into the organization and job structures setup and uses.

What Are Organizational Units and Job Codes?

An organizational unit (organization ID) is an entity to which employees belong. A job code is an entity associated with an employee, which determines the roles and responsibilities of the employee, and the skills and competencies required for that specific job position/role. Categorizing an organization into organizational units creates a cohesive, clear organizational structure. The same goes with building job structures.

What Are the Benefits of Setting Up these Structures?

Most organizations do not effectively leverage these structures in their learning management system (LMS) and, thus, spend a lot of extra time on manual administration. Setting up organizational units and job codes not only helps increase learning administrator efficiency and productivity, it also helps organizations assign training more effectively, and for less operational and administrative expense. In the SAP SuccessFactors LMS, administrators can associate users and training with organizational IDs and job codes. This association helps manage training assignments and makes reporting more efficient. It overcomes some of the common challenges faced by organizations in the areas of, for example, mass assignment of trainings and reporting.

Preeti Halapnavar

Preeti Halapnavar is a certified SAP SuccessFactors consultant at AltaFlux Corporation, specializing in Employee Central, Learning, Compensation, Recruiting, and Onboarding. She has over eight years of consulting experience, and she is passionate about educating about best business practices, solving customer challenges, and providing exemplary support. Preeti’s SAP SuccessFactors experience includes global implementations, upgrades, and continued support of the full suite.

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