Turn Evaluation Paths into Workflow Agent Rules

  • by Jocelyn Dart, Senior Solution Consultant, SAP Consulting
  • October 15, 2004
Companies are increasingly going to need HR reports based on information stored in various sources, including R/3, third-party tools, and the Internet. Business Information Warehouse (BW) provides that capability. The author has worked on numerous implementations of BW for HR, and explains some key considerations for companies thinking about their own BW for HR implementation.
Key Concept
An evaluation path is a part of the Personnel Management (PA), Personnel Development (PD), and Basis Components (BC) modules. It consists of a hierarchical chain of relationships among objects. Evaluation paths allow you to discover what relationships exist among objects and retrieve information that is relevant to specific organizational units.

As any HR expert knows, evaluation paths are a useful way to find people. For instance, you can use an evaluation path to find the owner of a cost center (evaluation path ID B250). The evaluation path configuration entered in transaction OOAW gives you the evaluation path name, its possible starting objects (position, org unit, job, user ID, etc.) and how to move around the org path to find the result objects (position, org unit, job, user ID, etc.). Having gone to the effort of configuring your evaluation paths, you can easily reuse them to find who should perform particular tasks in your workflows.

In workflow, the people performing tasks are called “agents.” When a task in a workflow needs to be performed by a real person, the workflow usually uses an “agent determination rule” to find the person (or people) to whom the task should be sent. The agent determination rule consists of the starting criteria and the calculation used to find the result list of people.

Jocelyn Dart

Jocelyn Dart is a senior solution consultant at SAP Consulting working in Australia/New Zealand. She currently specializes in workflow and Supplier Relationship Management (SRM). As well as speaking at various SAPPHIREs and at ASUG, Jocelyn is a co-author of the book, Practical Workflow for SAP.

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