Use SAP ERP HCM Standard and Custom PA Reports to Display OM Objects Effective on a Future Date

  • by Guruprasad Dasarathan, Senior Business Analyst – SAP HR, Qatar Petroleum
  • Shakeela Shibu, Senior Technical Analyst – ABAP, Qatar Petroleum
  • July 21, 2015
Learn how to simulate organizational structure views for a future date by enhancing the standard function module to handle a key date. Otherwise the date is overwritten in standard reports such as a Flexible Employee Data report or custom reports that use the standard function module.
Learning Objectives

Reading this article you will learn how to:

  • Enhance the standard Organizational Management (OM) function module RP_PNP_ORGSTRUCTURE to handle key date value input
  • Simulate organizational structures for any future date in plan versions or the current version in combination with employee master data from the Personnel Administration (PA) component
  • Modify the behavior of standard or custom PA reports in conjunction with OM data
Key Concept

SAP-delivered function module RP_PNP_ORGSTRUCTURE or programs based on this function module do not read new Organizational Management (OM) objects created with a future date even if the Key Date field is used to run the program on a future date. An enhancement to the standard function module gives the ability to override standard system dates with a keyed-in future date.

Users often have the requirement to combine employee master data from Personnel Administration (PA) with Organizational Management (OM) data to simulate several organizational planning scenarios, but are not able to do so because the standard function module cannot read and display OM objects that are effective in the future. We have come up with a way to work around this limitation by enhancing the SAP standard function module RP_PNP_ORGSTRUCTURE to read and display the OM objects created in the SAP ERP HCM system to be effective at a future date. Using this method, you can overcome the handicap of not being able to simulate your organizational planning scenarios in combination with your existing standard PA reports or custom reports.

Organizational Changes Using Plan Versions

When organizations acquire new companies, merge subsidiaries, or revamp their organizational structure for any reason, management is presented with several what-if scenarios and needs to do some analysis to consider the various options for how best to restructure.

In the SAP ERP HCM system, the standard way of performing such what-if scenarios is to use comparisons of multiple plan versions of organizational structures, either copied from active versions of the organizational structures or created from scratch. Figure 1 shows a sample active version of an organizational structure that you can copy.


Figure 1
A sample of an active version organizational structure showing various functional units reporting to the organizational unit (SBU1)

Guruprasad Dasarathan

Guruprasad Dasarathan is an SAP ERP HCM Functional Consultant. He has 26 years of experience in HR Functional and 15 years of SAP ERP HCM consulting and system support experience. He has designed several SAP ERP HCM solutions around ABAP, BSP, Web Dynpro, Workflow, and Process Integration technologies, and architects his solutions around SAP standard building blocks and framework. Guruprasad currently works as a Senior Business Analyst – SAP HR, for Qatar Petroleum.

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Shakeela Shibu

Shakeela Shibu is an SAP Technical Consultant. She has worked in SAP for over 12 years, mainly on HCM solutions across various technologies like ABAP, BSP, Web Dynpro ABAP/JAVA, Workflow, and SAP Gateway. Shakeela is currently working as a Senior Systems Engineer for Qatar Petroleum.

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