Using Daily Work Schedule Variants and Selection Rules to Manage Complex Employee Work Hours

  • by Vamsi Mohan, SAP HR Consultant, Accenture
  • May 9, 2011
Learn how to create work schedule variants and selection rules and avoid the implementation of more complex user exits.
Key Concept
You can modify an employee’s planned work schedule by creating variations from standard working time for specific scenarios. A work schedule variant is used to create many variations to a daily work schedule. These variants can result in changed work hours or different start and end times. A selection rule is used to define how a specific day is paid based on a two-dimensional matrix of holiday class and day of the week.

A company may have a scenario in which employees’ work hours deviate from normal work hours, or breaks deviate from the normal allotted break times. These variations to a work schedule depend on factors such as holiday class and day of the week.

For example, a company may wish to have reduced working hours the day before a public holiday, or an organization may have a half-day holiday on Saturdays. The treatment of absence or attendance for a particular day may differ from other days (e.g., a rotating shift schedule). To account for these different scenarios, the SAP system has a work schedule variant provision.

Daily Work Schedules

Work schedule variants are linked to daily work schedules. The daily work schedule can be defined as the basic building block in time management. On any given day, these schedules define whether employees have to work and, if it is a workday, their start times, end times, breaks, and total working hours. Before explaining more about work schedule variants and selection rules, I will define two important terms: day type and holiday class.

Vamsi Mohan

Vamsi Mohan works as an SAP ERP HCM consultant. He has been working in SAP ERP HCM for the past seven years in various assignments. Vamsi has rich experience in time management, payroll, LSO, ESS, and has been part of many implementations. Prior to joining Accenture, he was associated with TCS, IBM, and Dell. Vamsi has a master’s degree in business administration.

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