Quick Tip: How to Use Microsoft Word Building Blocks to Create SAP ERP HCM Templates for Forms

  • by Ronen Almog, Founder, Ox4Sap
  • February 4, 2016

Learn how to create building blocks in Microsoft Word documents and link them to SAP documents to be used as templates. Learn how to replace the old text modules in SAP forms with new Microsoft Word building blocks within SAP ERP HCM.

Building blocks were introduced with the release of Microsoft Word 2007. With the addition of the Quick Parts tool, users got the ability to create and save templated text or graphics that can then be used over and over again as pieces of content within a Microsoft Word document. For example, you can save a disclaimer notice, your company’s logo, or any text or image that is repeatedly used in documents. These building blocks offer a good, easy-to-use alternative to the older text modules in SAP forms.

SAP text modules are used to centrally store texts that are frequently used by users in forms (for example, by Smart Forms, SAP Script, or Adobe). In general, text modules in SAP forms are not very user-friendly, offer few design and look-up options, and can be difficult to develop and maintain. One way to overcome these issues it to use the Microsoft Word building block feature to create documents on an SAP server. Having Word documents within an SAP system offers a great advantage, as you can develop your business documents with Microsoft Word and use them within SAP ERP HCM.

The Microsoft Word 2007 building block concept is similar to the autotext entry feature in previous versions of Microsoft Word. However, with building blocks, you can organize entries in a way that enables you to define their use for users. For example, you can create templates for headers, footers, notes, or any kind of repetitive text. A custom building block helps users insert rich content (e.g., text, tables, pictures, and so on) anywhere in a document simply by using a formatted drop-down list. When used together with content controls, building blocks enable you to develop useful solutions quickly and easily.

After reading this article, you will:

  • Understand the concept of building blocks in Microsoft Word and its benefits
  • Know how to create Microsoft Word building blocks
  • Learn how to use Microsoft Word building blocks in business documents
  • Be able to connect a document-generation process to an SAP server

Ronen Almog

Ronen Almog has 18 years of experience in SAP development and consulting and was a Senior Member of SAP projects and products for SAP. Currently, he is the founder of Ox4Sap.

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