Quick Tip: Preserve Employee Direct-Deposit Data Consistency in an Employee Central/SAP ERP HCM Hybrid System

  • by Nikhil S. More, Manager, Capgemini
  • June 30, 2015

Learn how to configure the Employee Central and SAP ERP HCM systems to preserve consistency in employees’ direct-deposit data when it is replicated from SuccessFactors Employee Central to SAP ERP HCM.

In SuccessFactors Employee Central/SAP ERP HCM hybrid implementations, the employee master data is maintained in the Employee Central system and payroll is processed in an on-premise SAP ERP HCM system. As a result, mandatory employee data needed for payroll processing must be replicated from Employee Central to the SAP ERP HCM system.

The employee’s bank information is an example of employee master data that is recorded in Employee Central and is required for processing payroll and generating Automated Clearing House (ACH) files in SAP ERP HCM. The payroll ACH file generated by the SAP ERP HCM system is transmitted to the bank for making payments to the employee. The bank routing number, bank account number, bank account type, and payee on the payroll ACH file have to match the bank records for the bank to post the employee’s pay successfully.

Following the steps outlined below you can preserve consistency in employee direct-deposit data when replicating it from Employee Central to an SAP ERP HCM system. Ensuring that data consistency is preserved is important because any variation in the employee’s direct-deposit data can prevent the bank from posting the employee’s pay to his or her bank account, resulting in a delay in payment to the employee. The payroll department of the company then has duplicate efforts to repay the employee. The additional effort and costs are a processing overhead.

Configuration in Employee Central and SAP ERP HCM

In Employee Central, an employee’s payment information is handled by the HRIS elements directDeposit and paymentInfo. This data is replicated to the bank detail infotype (infotype 0009) in SAP ERP HCM. The Employee Central Routing Number, Account Number, and Account Owner fields for direct deposit are transferred unchanged from Employee Central to the SAP ERP HCM system via replication. Configuration is required to correctly replicate the account type details.

Nikhil S. More

Nikhil S. More has over 10 years of experience designing and deploying HR business processes across multiple industry sectors. He has substantial experience managing the delivery of the SAP ERP HCM enterprise application and hands-on experience managing the delivery of SuccessFactors/SAP ERP HCM hybrid solution. Nikhil has expertise implementing Employee Benefits and US Payroll with good knowledge of Employee Central. Nikhil is currently a Manager at Capgemini.

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