Automatically Create 7501/3461 Forms for Quick Customs Processing Using SAP BusinessObjects Global Trade Services

  • by Ravi Kalluri, SAP BusinessObjects Global Trade Services Consultant, Accenture Services Pvt. Ltd.
  • June 22, 2011
Discover how to use the SAP BusinessObjects Global Trade Services Customs Management module to accomplish entry processing and customs declaration before goods receipt.
Key Concept
The Immediate Entry (3461) Form allows for the immediate release of imported goods to the importer or customs broker. These forms are already available in the SAP BusinessObjects Global Trade Services system from Version 7.1 and higher. After you file the 3461 form, the Entry Summary (7501) Form is filed within 10 working days of the release of goods. Taxes and duties on the imported items are collected based on the 7501 Form.

SAP BusinessObjects Global Trade Services maintains your master data according to your import requirements and laws. It provides the simulation and monitoring tools that help your business comply with importing regulations. It allows you to automate, standardize, and accelerate import processes, thereby reducing the total cost of cross-border goods transfer.

Mandatory requirements for electronic customs communication are designed to enhance the abilities of customs authorities to collect taxes by carefully tracking transit processes. SAP Global Trade Services Customs Management helps meet these requirements easily and quickly. Companies benefit from multiple transmission methods such as electronic data interchange (EDI) and Extensible Markup Language (XML), as well as full support for localized customs systems. By facilitating communication with customs authorities and avoiding costly border delays, you eliminate one of the major obstacles of just-in-time processes while building a solid compliance reputation with enforcement officials.

Customs Processing

Now I’ll discuss the steps involved for creating a customs declaration and sending import forms to the customs authorities. First, create a purchase order in the feeder system (an SAP R3 or SAP ERP Central Component [SAP ECC] system). To create a customs declaration, first you have to create SAP materials management documents, such as a purchase order (PO) and an inbound delivery document. You create a PO by executing transaction ME21N and entering the details of the vendor, plant, material, quantity, and price. Saving the PO gives you a document number at the bottom of the screen. Then you create an inbound delivery document in the feeder system referencing the earlier created PO using transaction VL31N.

After you enter this transaction, you save the inbound delivery document by clicking the post document button, and the document number appears at the bottom of the screen. After you create the purchasing documents, you view them in SAP BusinessObjects Global Trade Services through the Customs Processing – Import/Export tab on the SAP Customs Management menu (Figure 1). The transaction is /N/SAPSLL/MENU_LEGAL in the SAP BusinessObjects Global Trade Services system.

Figure 1
Enter SAP Customs Management area in the main menu

Ravi Kalluri

Ravi Kalluri is an SAP BusinessObjects Global Trade Services consultant at Accenture Services Pvt Ltd. His focus is on the entire global trade area, including Compliance Management, Customs Management, Risk Management, and Electronic Compliance Reporting. He has an excellent understanding of SAP ERP logistics processes and their integration to global trade in a supply chain environment. His interests are networking, participating in conferences, and writing articles.

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