Follow a Reliable Project Management Framework for Your SAP Archiving Process

  • by Kehinde Eseyin, Security Architect
  • September 8, 2010
/Project Management
Learn a project management methodology that is imperative for a successful SAP archiving project.
Key Concept
SAP data archiving project management entails the process of planning, organizing, and managing resources to ensure the successful implementation of a data volume management strategy called SAP data archiving.

Data archiving as a data management concept helps reduce data volume while making data accessible (for audit or business) when the need arises. One major reason why organizations archive data is because of legal requirements. Usually, data, especially tax-centric data, is subjected to legal regulations and should be archived in such a way that it is accessible any time it is needed by tax authorities and auditors. Some of the legal regulations influencing data archiving and retention include:

  • The record retention requirement of US Internal Reserve Service (IRS) Rev. Proc. 98-25, which provides guidelines for the retention of different business data (e.g., annual financial statements, payroll journals, and insurance records)
  • German Principles of Data Access and Verifiability of Digital Documentations (GDPdU), which prescribe guidelines for the archiving and safekeeping of data, especially tax-related data for audit purposes
  • Article 131, section 3 and article 132, section 3 BAO of Austria, which require taxpayers who produce permanent copies of tax records on the basis of their electronic bookkeeping to print or export files of these records for safekeeping purposes and present them on demand

Another reason for data archiving is to enhance system performance via reduced data access times and database maintenance times as a result of reduced database size.

Data archiving in an SAP environment can be challenging because of business process interdependencies, complex technical requirements, corporate data retention requirements, and strict legal regulations. Thus, the archiving process needs to be properly managed as a project broken into manageable stages based on best practices. In this article, I provide a detailed description of a project management framework for your SAP data archiving operation. This project management framework is made up of the following closely related activities:

  • Build the project management team
  • Perform detailed analysis
  • Develop an archiving strategy
  • Prepare the data archiving environment
  • Perform pilot implementation and testing
  • Perform productive implementation and post-implementation activities

This article does not cover the actual procedure for the technical implementation of the archiving operation, but delivers recipes for a successful archiving run based on project management strategies that work. This article is best suited for SAP technical consultants, SAP functional consultants, SAP auditors, and SAP tax consultants. A good knowledge of SAP data archiving is assumed and desirable.

Kehinde Eseyin

Kehinde Eseyin is a security architect. He holds a bachelor’s degree in computer science. He has about 12 years of IT security, governance framework, IS risk, and compliance experience gained by working in numerous global organizations. Over the years, he has demonstrated competencies in security design, information assurance, cyber security, data privacy, threat and vulnerability management, penetration testing, business architecture, project management, IT audit, IS controls framework, and identity and access management.

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