Keep Up with Multiple Regulations by Controlling Multiple Data Retention Policies

  • by Judith M. Myerson , Systems Engineer and Architect/Owner
  • November 30, 2009
Follow four steps to help you identify, prioritize, and plan a data retention policy.
Key Concept
A data retention policy is the policy on setting data retention periods to meet legal, compliance, and operational business requirements. Retention periods vary based on specific statute, legislation, or compliance regulations.

Global companies often must comply with multiple compliance regulations that have differing data retention rules. The Sarbanes-Oxley Act has one set of data retention rules that is different from other compliance regulations, such as Basel II. An organization may have to comply with these regulations on an SAP NetWeaver platform that is interoperable with Microsoft .NET and IBM WebSphere. How do you control multiple data retention policies?

In this article, I focus on four steps an organization needs to reach the goal of controlling multiple data retention policies effectively, each one for a different compliance regulation. The steps I cover are to:

  • Step 1. Identify data retention mandates for a compliance regulation
  • Step 2. Identify retention controls and anticipated cultural changes to the controls on SAP NetWeaver
  • Step 3. Prioritize cultural changes to multiple data retention policies
  • Step 4. Develop a plan to control multiple data retention policies affected by cultural changes

Judith M. Myerson

Judith M. Myerson is a systems architect and engineer and an SAP consultant. She is the author of the Enterprise System Integration, Second Edition, handbook, RFID in the Supply Chain: A Guide to Selection and Implementation, and several articles on enterprise-wide systems, database technologies, application development, SAP, RFID technologies, project management, risk management, and GRC.

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