Manage Multiple Access Requests Efficiently with SAP BusinessObjects Access Control 10.0

  • by Rudr, Senior GRC Consultant
  • November 10, 2011
One of the key advantages of SAP BusinessObjects Access Control 10.0 is the multiuser access request feature. With this feature, multiple user access requests can be combined into a single request to save time and effort. This feature was available in SAP BusinessObjects Access Control 5.3’s compliant user provisioning functionality, but it had limited capabilities. Learn about how SAP has enhanced multiuser request submission in SAP BusinessObjects Access Control 10.0. You can use SAP BusinessObjects Access Control 10.0 for multiuser request submissions during go-live or to provide the same roles to numerous SAP users.
Key Concept
The multiuser request feature in SAP BusinessObjects Access Control 10.0 tracks all the approvals from managers or role owners in one request and is easily accessible for audit purposes later. It’s difficult to track all the approvals from managers and role owners if these users are created manually in the SAP system. In such a case, you need to track all the email approvals.

Before the release of SAP BusinessObjects Access Control 10.0, security administrators who wanted to grant access to a large number of users could use transaction SU10. Administrators needed to document and provide the approvals for granting access to auditors for later reference and tracking. In some companies, to track all the approvals in the compliant user provisioning functionality of SAP BusinessObjects Access Control 5.3 itself, administrators were faced with the time-consuming, tedious task of submitting requests one by one for each user. SAP BusinessObjects Access Control 10.0’s multiuser request feature enables security administrators to include all their access requests within a single request that is sent to the SAP BusinessObjects GRC system.

I explain the step-by-step instructions on how to submit a multiuser request in SAP BusinessObjects Access Control 10.0. The key step in a multiuser request is filling out the comma-separated value (csv) template correctly.

Step 1. Prepare the User List

This step involves preparing the csv file correctly. The file is relatively simple and straightforward, but the correct columns need to be populated. Any errors at this stage may result in the request being incorrectly submitted. This file includes the list of all the users, their user IDs, their first and last names, and their email addresses (Table 1). The columns with the values indicated are the ones that need to be filled out. You can leave the rest blank.

Rudr

Rudr is a senior GRC consultant. He has been consulting for more than 14 years in SAP systems and for more than eight years in the field of Virsa and SAP GRC solutions.

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