Set Up Your SAP System to View Invoices Without Deploying Any External Software

  • by Pandari Kubendran, SAP Architect
  • October 26, 2011
Traditionally, OpenText Imaging Windows Viewer needs to be installed on every laptop or desktop in which an invoice needs to be viewed or commented on. When this capability is required for the larger audience (e.g., stores or distribution centers) to view the invoice documents that their vendors submitted, it becomes a huge deployment task to push the OpenText Imaging Windows Viewer software to hundreds or thousands of workstations. Learn the customizing in the SAP system to view invoices without the need for any external software.
Key Concept
Zero client quick deployment is a strategy based on using existing default software programs installed on local Windows computers where the images have to be viewed. No additional software programs need to be installed.

Enterprise business processes have a large number of paper documents crisscrossing tables. While most of them make their way to enterprise applications for processes such as vendor payment, entering sales orders, and contract management, occasionally they are misplaced or otherwise lost forever. To combat this issue and other issues related to non-payment of vendor invoices or lost orders, the content needs to be captured as soon as it’s received, managed at the appropriate repository, preserved until it’s needed, and delivered to the right person at the right time, via workflow. In the SAP context, the document should be visible within the transactions to which the document belongs.

One tool that is commonly used for this purpose is OpenText Imaging Windows Viewer. It accommodates both the need to scan documents and the need to view electronic documents. It covers both aspects of business document integration (Figure 1). To view these documents, you have a few different options. One is OpenText Imaging Windows Viewer, which is a client-side desktop application that displays archived documents on user workstations (Figure 2). This is a typical application that is normally installed in accounts payable (AP) and other relevant departments for end users to make annotations on the electronic form of paper documents.

Pandari Kubendran

Pandari Kubendran has been working on SAP NetWeaver technology for the past 13 years. He has architected and implemented various SAP solutions, including SAP NetWeaver Master Data Management, SAP NetWeaver Process Integration, SAP NetWeaver Portal, SAP Solution Manager, and SAP BusinessObjects Data Services.

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