Solution Manager Document Status Schema Tutorial

  • by D. Russell Sloan, Implementation and Governance Specialist — SAP Solution Manager, IBM Global Business Services
  • August 24, 2015
Using these steps, you can create a sample status schema for your Solution Manager documents.

Learning Objectives
Reading this article you will learn how to:
  • Create status values
  • Create a status schema
  • Assign a status schema to a document type
Key Concept

Status values on documents help you monitor and manage work in progress for documentation development and review. The status schemas control what values can be assigned by document type. They also help to drive process adherence as the document goes through the project-defined life cycle of authoring and approval.

All documentation goes through a life cycle before it can be called done. For example, a process definition document could go through scope approval (is it ok to even write the document?), assigning a resource to author the document, writing the document (in process), draft complete, team or peer review, business-owner review, and, finally, signoff.

Along the way, it might churn by moving backwards in the life cycle. For example, if the author submits the document for team review and it is rejected, it changes from Draft Complete status to In Process status.

Status values allow you to see the current state or position in the life cycle. The status schema allows you to define the collection of states and the sequence of the life cycle.


D. Russell Sloan

D. Russell Sloan is a specialist in project and program governance for IBM. He focuses on the use of SAP Solution Manager for global rollout projects for IBM’s largest customers, having worked with SAP software since 1996. Russell has degrees in accounting and information systems and has been a team and project leader for SAP projects for more than 14 years. He has been developing and deploying software systems for over 30 years.

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